The National Office of The ALS Association is recruiting for a full-time Accounting Specialist. Reporting directly to the Vice President, Finance the Accounting Specialist’s role will be to serve as an integral part of the Finance Department in providing accurate, timely, and meaningful financial data to management, as well as participating in the overall effectiveness of the department.
Core duties and responsibilities include the following. Other duties may be assigned.
Maintain integrity of the Organization’s Cash Receipts process for input into Organization’s Financial Database including but not limited to:
Prepare and process daily bank deposits
Coding and data entering finance batches into donor database Blackbaud Raiser’s Edge (RE)
Transfer funds from Amazon Payments and PayPal to bank operating account
Updates recurring donations received online through website
Maintain daily Cash Position Spreadsheet
Process credit card transactions
Post receipts and adjusting entries to database as required for RE and accounting software Financial Edge (FE) for financial statement preparation
Review final postings to General Ledger
Make recommendations to Staff Accountant for improvement to overall cash receipt processing
Maintain integrity of the Accounts Payable process including but not limited to:
Determines proper coding of invoices submitted for payment as well as mathematical computation
Entering approved invoices into accounts payable system and then post to general ledger for final posting to Financial Statements
Determines vendor invoices for weekly payment processing after reviewing cash position with Staff Accountant
Selects final invoices for payments, runs check via accounts payable system, and submits to management for signature
Reviews IRS regulations for IRS Form W-9 to insure organization’s compliance including recordkeeping and regular verification follow ups
Prepare Year End 1099 as required by IRS regulations for distribution to vendors and filing 1096 with IRS
Verify vendor statements for accuracy and follow up on any inconsistencies
Maintains the Accounts Payable filing system
Responsible for Accounts Receivable process including:
Adding/updating product billing items
Creating invoices received from information provided by various departments
Printing and mailing invoices
Prepares deposit for application of payments into AR with subsequent recording into the General Ledger.
Responsible for Grants Management Software including:
Verification of data entry by the Research department
Verification of check run selection by Research department
Process payments from GE into FE for Accounts Payable weekly check runs
Running and reviewing reports for accuracy
Data integrity
Other Job Functions, including but not limited to:
Assist in monthly general ledger subsidiary account reconciliations
Assist with annual independent Audit
Assist with preparation of IRS 990
Assist department with streamlining operations to function more accurately and efficiently
Convey a professional and positive image that reflects favorably on The ALS Association.
QUALIFICATIONS
A four-year degree in accounting required or the equivalent in education and work experience.
Minimum of three years general accounting experience.
A solid understanding of general accepted accounting principles.
Ability to work independently with minimum supervision.
Prior hands-on experience with accounting software – Blackbaud Financial Edge, Raiser’s Edge & Granted GE a plus
Excellent computer skills with emphasis on Excel, Word, Microsoft Office
Organized, self-motivated, detail oriented, resourceful.
The ability to work as a member of a team.
Ability to work well under pressure with competing demands and meet deadlines.
Excellent verbal and written communication skills.
AA/EOE
How to apply
Please send cover letter, resume and salary history to: jobs@alsa-national.org