Join the nation’s premier human relations/civil rights organization. We have a mission to fight anti-Semitism and hate, and to secure justice and fair treatment for all. ADL is looking for talented, passionate people who want to make a difference today…and tomorrow!

Administrative Assistant

PRIMARY FUNCTION:

Based in San Francisco, CA, provide a broad range of administrative support to the regional office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Primary

Receive, sort and distribute incoming mail. Respond to routine and more complex correspondence requiring the exercise of judgment and discretion.
Maintain mailing lists, including current mailing and email addresses. Update committee memberships and interests and add new accounts.
Develop and maintain office systems to ensure the smooth flow of information and record keeping. Maintain office files.
Collect, compile and analyze data, such as the Anti-Semitic Incident database. Compile standard reports that describe results.
Answer phones, provide information and route calls to other members of staff.
Schedule and provide administrative support for regular meetings, including follow-up phone calls.
Assist with event planning by coordinating registration, venue selection and on-site support.
Order publications and office supplies as needed.
Compile and distribute bulk mailings as required. Assemble and mail program and training materials.
Produce check requests for payment of invoices.

Secondary

May identify and clip important news articles.

REQUIREMENTS:

An Associate’s degree or High School diploma plus equivalent progressively responsible work experience is required.
A minimum of one to two years of office experience.
Familiarity with Microsoft Office Suite including Word, Outlook and Excel. Ability to manage and manipulate large amounts of data in Excel. Ability to complete advanced formatting, layout, and mail merge tasks.
Knowledge of operation of standard office equipment e.g. fax machine, phones and photocopier.
Strong organizational skills and ability to multi-task.
Professional demeanor.

For immediate consideration, please send resume and cover letter to sanfranciscojobs@adl.org Subject: Administrative Asst San Francisco.

ADL offers a very generous benefits/vacation package. EOE.

Learn more about ADL at www.adl.org.

How to apply

For immediate consideration, please send resume and cover letter to sanfranciscojobs@adl.org Subject: Administrative Asst San Francisco.