Department: Institutional Advancement Effective Date: April 2015 Reports to: Director of Institutional Advancement Status: Salary/Non-exempt
Position Summary:
The EcoTarium, A Museum of Science & Nature, seeks an enthusiastic professional to support our two-year Capital Campaign. The successful candidate will provide administrative and project management assistance to properly execute the duties and tasks related to the Third Century Plan: Phase Two capital campaign.
Qualifications:
Bachelor’s degree from an accredited college
Minimum of two years experience supporting Resource Development for non-profits
One year or more experience using a development database, preferably Sage 50
Familiarity with basic accounting functions
Excellent technical skills and knowledge of online communication and research tools
Ability to function independently and in collaboration with staff, Trustees and volunteers
Excellent writing skills
Outstanding interpersonal and communication skills
Ability to be self-directed
Advanced skill level in Microsoft Office Suite
Must pass a CORI/SORI background check
Responsibilities/Essential Functions:
Events Coordination:
Assist with planning all aspects of the capital campaign launch and other campaign events
Work with Marketing & Communications to create and distribute invitations, announcements, and other campaign communications to the public
Campaign Coordination:
Document pipeline and task assignments, track prospects and maintain timelines
Research and identify corporate, foundation and individual prospects
Schedule meetings, prepare talking points, assemble presentations and full meeting prep for Board members, campaign volunteers and staff
Acknowledge all campaign gifts and pledges and prepare pledge payment reminders and pledge agreements in coordination with Development Associate
Write campaign correspondence including solicitation proposals, meeting requests, email updates and meeting follow up
Maintain master campaign calendar to maximize cultivation events and keep campaign committee on track
Organize and monitor volunteer assignments and follow-up, and assisting in all aspects of volunteer-led events
Schedule and conduct tours of the EcoTarium with prospects
Campaign Database Coordination:
Research donor information and EcoTarium giving history
Enter planned asks and other proposal information
Run campaign proposal and progress reports
Enter notes to track conversations and meetings
Work with Development Associate to enter pledges into the system as assigned
Campaign Communications
Follow up with pledge commitments and past due pledges
Prepare and update dashboards to show progress of campaign
Work with Development team to ensure that gifts are acknowledged with appropriate recognition and appreciation
Committee / Board Management
Prepare agendas and materials for Campaign Committee Meetings
Document and distribute meeting minutes and tasks and assignments
Communicate with key committee and board members
Follow up to ensure completion of Committee and Board action items
Strategic/Ongoing Coordination
Analyze donor giving patterns to increase donor retention, upgrading, and conversion rates
Perform special projects as assigned by the Campaign Leadership and Committee
Non-Essential Functions:
Serve on staff ad-hoc committees when needed
Other duties as assigned
How to apply
Please send cover letter, resume and names of three references to:
Human Resources, Attn: Capital Campaign Coordinator, EcoTarium, 222 Harrington Way,Worcester, MA 01604 or email: resume@ecotarium.org with “Capital Campaign Coordinator” in the subject line.
Review begins immediately. Applications accepted until position is filled.
AA/EOE www.ecotarium.org