Jewish Family & Children’s Services of the East Bay

Position Announcement: Controller

Start Date: September 15, 2015

Location: Downtown Berkeley

Full-Time, Exempt

OUR AGENCY
Inspired by enduring Jewish values, the mission of Jewish Family & Children’s Services of the East Bay is to promote and strengthen the social and emotional well-being of diverse individuals and families throughout the entire East Bay community. JFCS/East Bay is an innovative social service agency that has served individuals and families throughout Alameda and Contra Costa counties since 1877. We are proud to provide multilingual services to older adults and their families, Holocaust survivors, children and their parents, refugees and immigrants, people with disabilities and an array of adults and children who come to us for high-quality affordable mental health services.

Our staff of more than 60 employees is characterized by its dedication, teamwork, warmth, humor and high professional standards. Agency offices are located in downtown Berkeley (five blocks from BART) and Walnut Creek, with a satellite location in uptown Oakland. We encourage you to visit our website at www.jfcs-eastbay.org for more information.

JFCS/East Bay actively seeks to hire qualified professionals who reflect the cultural and linguistic diversity of the East Bay and of our clients.

JOB PURPOSE

The Controller manages internal controls and the accounting operations and staff on a day-to-day basis for this $5MM operation. This includes budgeting, auditing, general accounting, financial reporting, internal policies and procedures, and the development, implementation, and maintenance of financial systems. The Controller will play a key role in supporting the Senior Director of F&A in her efforts to provide timely and accurate analysis and decision-making tools to the leadership team.

REPORTING RELATIONSHIP

The Controller reports to the Senior Director of F&A, who is responsible for creating and sustaining organizational systems, financial operations, and infrastructure in order to continually improve the agency’s ability to fulfill its mission. The Controller will supervise accounting staff and portions of work done by staff in operations and billing roles.

DUTIES & ESSENTIAL JOB FUNCTIONS

1. Financial Analysis & Monitoring. Develop and maintain tools for financial analysis. Keep Sr Director of F&A apprised of existing or developing financial and/or cash flow issues.

2. Accounts Payable – Disbursements. Approve payments, prepare and input AP.

3. Accounts Receivable. Develop receivables policy to keep days receivables to a minimum. Manage preparation of all invoices/billings. Prepare complex billings/invoices. Review and approve invoices in general ledger. Oversee systematic implementation of receivables collection procedures.

4. Audit and Auditor Relations. Schedule fieldwork, coordinate and manage all audit activities, and review selected schedules and journal entries before they are provided to the auditor. Remain current on nonprofit audit best practices and state and federal law regarding nonprofit operations.

5. Cash Receipts. Manage all coding, deposits, data entry, and posting in GL.

6. Contract Budgets, Contract Accounting. Oversee contract reporting including contract applications/renewals, invoicing, monitoring, and reporting. Oversee contract accounting and communicate contract status to the Sr Dir of F&A.

7. Budgeting and Budget Maintenance. Coordinate preparation of the annual budget. Prepare, review, and modify as necessary cost allocation methods and ensure their implementation. Oversee the entry of the budget into the accounting system.

8. Key Metrics. Develop key metrics for monitoring as directed by the Sr Dir of F&A.

9. Financial Reporting. Review and analyze monthly Statement of Revenue and Expense and Balance Sheet to identify miscoding, inaccurate data entry, and reasons for variance from budget. After corrections of miscoding and/or inaccuracies, review, analyze, and provide the Sr Dir of F&A with an analysis of position, performance, and key metrics.

10. Supervision. Supervise all accounting staff and portions of work done by staff in operations and billing roles.

THE IDEAL CANDIDATE WILL:

Demonstrate strong passion for JFCS/EB’s mission and strong alignment with JFCS/EB’s core values.
Thrive in an environment of change.
Be open-minded, customer-focused and solutions-driven.
Demonstrate cultural competence for working with people of various nationalities, ethnicities, and religious affiliations, and the ability to translate that competence into vibrant, respectful internal control and financial policies and practices.
Demonstrate the ability to develop others by delegating responsibility to subordinates and coaching them to develop the capabilities needed through formal and informal methods.
Demonstrate the ability to manage change by providing support for innovation and organizational changes needed to improve effectiveness; initiating, supporting and implementing changes to systems; and helping others to successfully manage organizational change.
Demonstrate the ability to identify and analyze problems, formulate analytical tools, research and collect data, weigh relevance and accuracy of data, develop and evaluate proposed solutions, and prepare presentation of process and proposals for decision-makers.
Demonstrate the ability to manage the performance of subordinates by setting outcome expectations and planning work, continually monitoring outcome performance and providing feedback, developing their capacity to meet outcome goals, periodically rating performance, documenting and responding to poor performance, and rewarding good performance.

QUALIFICATIONS

Minimum of ten years of experience in a complex accounting environment with at least five of those in a nonprofit organization with restricted funding.
At least five years of day-to-day responsibility for the accounting department.
At least five years of supervisory experience.

COMPENSATION

Compensation is competitive for the Bay Area. Benefits include medical, dental, 401K, generous holiday and vacation, great colleagues, and a friendly, respectful work environment.

How to apply

Please submit a resume along with a cover letter describing what unique skills, experiences and aspirations you would bring to this position to currentjobs@jfcs-eastbay.org with “Controller” in the subject line of your email. Only complete applications, with resume and cover letter, will be considered.

Jewish Family & Children’s Services of the East Bay is an Equal Opportunity Employer

Applications will be reviewed on a rolling basis. Candidates are encouraged to apply as soon as possible.