POSITION SUMMARY

The Development Associate is responsible for processing and tracking Development gifts and fundraising event registration. This is a part-time, non-exempt position reporting to the Major Gifts Officer. The Development Associate will work a mutually agreed upon schedule between 28-32 hours per week.

MAJOR RESPONSIBILITIES

Manage the Museum’s development database (Raiser’s Edge 7 transitioning to Altru this summer) including data entry and clean-up, report and mailing list development, solicitor tracking, and produce regular reports for all fundraising campaigns.
Determine allocation of gifts and complete daily gift entry for annual fund, Donor Circle, Foundation, corporate and government gifts, events and pledges.
Process all Museum gifts and related acknowledgment letters, and ensure personalized recognition of all gifts (excluding Foundation, Corporation and Government gifts). Includes producing acknowledgement letters through the Museum’s database, generating custom letters, managing matching gift process, and producing gift summary reports as needed.
Process and acknowledge all tickets and reservations for Museum’s fundraising events: Goblin Jamboree Goblin Sponsor Breakfast, Creativity Forum, and Playdate.
Produce donor lists for publications, including the annual report, event invitations, event program, and donor wall.
Process monthly campaign payments and scheduled pledges, when needed.
Develop, generate and maintain monthly and quarterly development and membership reports for the Board of Trustees, Executive Director & CEO and Director of Development & Engagement.
Provide database support to the Development staff.
Create, run, and maintain data retrievals and/or assist with their generation.
Conduct regular reconciliation with Finance Department.
Assist with development related events.
Other duties as assigned.

QUALIFICATIONS

AA/BA/BS degree or comparable experience required.
Experience in non-profit database applications required, experience with Blackbaud systems preferred.
Demonstrated proficiency in word processing, Excel, and other relevant applications.
Knowledge of accounting processes, reporting, and reconciliation of financial information.
Ability to interact effectively with donors, staff colleagues, board members, volunteers, public figures and community leaders.
Commitment to the mission of the Bay Area Discovery Museum.
Outstanding time management and analytical skills and the ability to manage multiple fundraising activities and initiatives.
Highly motivated, flexible, resourceful, well-organized and detail-oriented.
Demonstrated record of setting and achieving goals and meeting deadlines.
Ability to work as a team member and also independently.
Strong oral and written communication skills.
Excellent customer support skills and service orientation.

How to apply

TO APPLY

Please send a cover letter and updated resume to:

Bay Area Discovery Museum
Attn: Cheryl Jakielo, HR Senior Manager
557 McReynolds Rd.
Sausalito, CA 94965
Email: cjakielo@badm.org

Please include “Development Associate” in the subject line of your email.

NOTE TO CANDIDATE

Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position.