ABOUT Multi-Service Center (MSC):
Our goal at MSC is to help people achieve greater independence and discover the power of their choices.
Multi-Service Center was founded in 1971 as a Community Action Agency. We have enjoyed a robust community service history. Since 2011 Multi-Service Center has been the winner of the Federal Way Mirror’s Best Local Charity/Non-Profit Award. We are located in Federal Way, WA. – Within easy walking distance to parks, eateries and bus lines. At MSC, we are committed to serving those who are often overlooked in our community by providing access to energy assistance, education, employment, housing, food and clothing. We also host the Washington State Long Term Care Ombudsman that serves our elders and disabled population through advocacy and compassion.
We are looking for a focused and tenacious individual to fill the role of Finance Administrator. If you have a background in accounting and are interested in contributing to the well-being of others in a meaningful way, please consider joining us in this multi-faceted position with room for growth.
We offer a generous compensation package to include, accrued wellness time and vacation, full medical/dental/vision, 13 paid holidays, a 403(b) or 401(k) retirement plan and a competitive salary.
SUMMARY OF POSITION:
The Finance Administrator will serve as the general ledger accountant for Multi-Service Center with involvement in all accounting functions. The position is best suited for one with an interest in full-cycle accounting, a penchant for detail and an eye for the aggregate of financial activity.
The incumbent will create and post all month end close entries, process cash receipts, assist with quarterly contractual billings, perform monthly bank reconciliations, publish monthly program P&L’s and provide audit support. The Finance Administrator will also serve as Payroll back-up for semi-monthly payroll processing when Payroll Administrator is on vacation. The Finance Administrator will also support the Finance Department for accounting related special projects.
SCHEDULE: Monday – Friday 8:30 a.m. – 5:00 p.m. – 40 HOURS
LOCATION: Multi-Service Center
1200 S. 336th Street
Federal Way, WA 98003
KEY DUTIES & RESPONSIBILITIES:
General Ledger/Month End:
Month-end closing entries and accruals
Monitor and recognize deferred revenue
Monthly release of restricted revenues
Responsible for agency cash application
Record in-kind revenue and expenses
Quarterly contractual billing support
Timesheet collection and time data entry
Accountable for accuracy of all employee data in the MIP Payroll Module
Reconciliation of payroll liability accounts on the Trial Balance
Processing of payroll checks and direct deposits
Distribution of payroll checks and direct deposit notifications
Distribute labor, transfer Payroll batch and post Payroll batch in Accounting Module
Effective communication to employees and supervisors regarding payroll related issues such as pay dates, holidays, vacation/sick leave balances, etc.
Responsible for all aspects of processing federal and state reports and payments
Prepare and maintain related payroll records and reports
Document workflow and work procedures
Knowledge of terms and conditions of quarterly funding contracts
Generate timely billings according to contractual requirements
Maintain contract files with all billing documentation and funder correspondence in accordance with accounting procedures.
Serve as back-up liaison to Funders regarding billing issues
Lead Veterans Property management accounting
A-133 audit support as assigned
Perform Positive Pay task for weekly check runs
Back-up to the Finance Manager with limited approval authority
Assist the Finance Manager with other special projects as requested
Payroll Processing Back-Up:
Contract Administration Back-Up:
Other Accounting Functions:
LEVEL OF SUPERVISION:
None
EXPERIENCE REQUIRED:
1-3 years of practical accounting experience in a multi-cost center NFP environment
Experience with computerized accounting software, MIP preferred.
Experience with a financial audit
Property accounting is helpful
EDUCATION/LICENSES/CERTIFICATION/FORMAL TRAINING:
AA in Accounting required. BA/BS in Accounting preferred.
ESSENTIAL SKILLS AND ABILITIES:
Must have a strong desire to learn and develop professional aptitudes.
A solid understanding of GAAP is essential
Strong attention to detail and accuracy – those we serve depend on it.
Highly developed analytical abilities
Intermediate to advanced Excel skills – pivot tables, V-lookups, macros
Excellent time management skills
Well developed communication skills
Ability to work independently and as a team member
Organized to manage high volumes of documents and prioritize multiple tasks
Problem solving skills to identify and resolve issues in a timely manner
Use of discretion to maintain fiscal, personnel, and client confidentiality
PHYSICAL REQUIREMENTS:
These physical requirements are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to ensure people with disabilities to perform the described essential functions.
Lifting up to 25 lbs. without assistance.
Walking, standing, and sitting frequently
Stretching/Reaching, Hand/Finger dexterity, Stooping (bend at waist) frequently
Mobility and ability to sit for long periods of time
WORKING ENVIRONMENT
Work performed indoors in a climate controlled environment.
Multi-Service Center does not tolerate discrimination of any type, and offers equal employment opportunity to all qualified persons without regard to race, color, religion, sex, national origin, age, disability or medical condition, sexual orientation, marital status, veteran status or any other considerations made unlawful by Federal, State or local laws. Multi-ServiceCenter is an at-will employer.
If you are interested in applying for this job opportunity please send your cover letter and resume to:
Multi-Service Center is committed to promoting equal employment opportunity and diversity in the workplace.
Wage: DOE.