Join a dynamic, expanding organization. The Grammy award winning Brooklyn Youth Chorus is an afterschool program for approximately 500 students. It includes performing divisions who perform in venues including Lincoln Center, Carnegie Hall and BAM.

This full-charge bookkeeper will be responsible for all day-to-day accounting responsibilities, including recording, monitoring and reconciling registration, audit and fundraising activities. The successful candidate will be an experienced bookkeeper with a thorough understanding of the principles of manual, double-entry, accrual-based accounting and familiarity in the non-profit/education sector. Experience with Financial Aid administration and family account collections important. Familiarity with non-profit accounting software required, understanding of fundamentals, computer-friendly attitude, and enthusiasm about learning a new system are crucial. Familiarity with FileMaker reporting is important. Excellent Excel skills required.

A minimum of 5 years experience as a full-charge bookkeeper is required.

A primary responsibility will be insuring that all accounting activities reconcile between three financial systems, the program operations database (FM) where student, family, class and event data is maintained, the donor database (RE), and the accounting system (MW).

    Accounts Receivable

Chorister accounts:

Contracted service and production accounts

Fundraising Receivables

Accounts Payable

Operating expenses: Production expenses:

Maintain W-9 records and prepare 1099s

Post Credit card expenses;

Maintain payables paper files

Cash and reimbursements

Prepare petty cash checks for contracted performances, productions and regular petty cash.

Maintain cash box records and post petty cash expenses.

Prepare reimbursement checks for larger reimbursable expenses.

Post and bank cash receipts, including event and merchandise sales receipts.

Payroll

Collect bi-weekly timesheets and prepare payroll submission.

Prepare and submit semi-monthly payroll.

Post employee and tax payment transactions to accounting system.

Maintain W-4 and employee info in accounting and payroll company.

Reconciliations

Reconcile third-party payment accounts: TMS, Paypal, NFG and event registration accounts.

Reconcile credit card accounts

Registration & Financial Aid

Assist parents in registration process and financial aid application

Collate financial aid recommendations for presentation to FA Committee

    Audit Support:

Maintain digital files of all contracts and payments that meet the audit threshold.

Assist in preparing audit schedules and end of year journal entries.

Post audit journal entries.

Budgeting and Financial Reporting Support

Support departments in tracking expenses and maintaining department budgets.

Support ED and FD in preparing annual budget.

Assist in analysis and preparation of financial reports.

Assist in programming automated financial reports in accounting program.

Assist with collating and maintaining accounting procedures and policies manual.

Respond with your cover letter and resumé to resume@brooklynyouthchorus.org. Salary commensurate with experience.