Overview
The Business Manager is responsible for managing all aspects of financial operations in accordance with non-profit generally accepted accounting principles including: budgets, cash management, financial reporting and the audit process. Additionally the Manager is responsible for payroll processing, benefits and insurance management, as well as database and information technology management. The ideal candidate will have overall strong computer skills with extensive experience in QuickBooks, Excel, journal entries, and constituent databases. She/he will be extremely organized with attention to detail, demonstrate good judgment, and proven ability to handle confidential information with discretion. Prior experience in a social service agency a plus. This is a part-time position for approximately 25-30 hours per week and reports directly to the Executive Director. SHALVA’s office is in a confidential location, but is convenient from the suburbs and the city.
SHALVA’s Mission Statement & History
Founded on the principle that every Jewish woman has the right to be safe in her personal relationship with her partner, SHALVA’s mission is to address domestic abuse in Jewish homes and relationships through counseling and education. Rooted in Jewish values and founded in 1986, the agency provides free domestic abuse counseling for adult women in the Chicago Jewish community. SHALVA is the oldest independent Jewish domestic abuse agency in the United States and has been instrumental in facilitating national and international dialogues on the specific needs of Jewish families experiencing domestic violence.
Responsibilities
Finance: Manage the accounting cycle from initial data and transactional inputs through to the timely production of managerial/board reports and monthly financial statements. Serve as primary contact to Board Treasurer and Finance Committee. Create and monitor monthly and annual budgets. Generate monthly reports to monitor and forecast expenses, revenues and cash balances to effectively manage cash flow and clearly show budget to actual. Process accounts payable and receivable and maintain the books through QuickBooks. Organize and maintain vendor records. Reconcile all bank accounts on a monthly basis. Work with an outside CPA firm to support the annual audit process and preparation of the 990 return. Work Development Director to create, monitor and update grant budgets. Manage all financial activities maintaining compliance with the highest ethical standards, all applicable laws, regulations and requirements of funders.
Human Resources:Responsible for compensation and benefits management and legal compliance. Prepare and submit bi-monthly payroll. Allocate payroll and track time use in compliance with funding requirements. Administer 403b plan. Oversee office schedule to ensure coverage. Prepare and revise job descriptions as needed. Support hiring efforts and new employee processing.
Operations: Oversee information technology including software applications, databases, and computer network. Responsible for vendor relations, office maintenance and relationship with building management. Help with phone coverage as needed. Other duties as assigned and needed, including special projects.
Qualifications
BA/BS required. Major in non-profit administration, accounting, business administration, finance or related field strongly preferred. Advanced degree a plus.
At least 3 years of experience in an accounting, bookkeeping or business management role.
Excellent mathematical, organizational, time management and project management skills with attention to detail and ability to manage and meet multiple deadlines.
Expert in Excel and QuickBooks.
Ability to work independently and as part of a team.
Fundamental understanding of Jewish culture and traditions helpful.
After start date completion of 40 hour Domestic Violence training required.
How to apply
Please send cover and resume to jobs@shalvaonline.org. No phone calls please.