Position: Office Manager
Organization: After-School All-Stars
Location: Los Angeles, CA
Organization Background:
Founded in 1992, After-School All-Stars is a national non-profit organization which provides free, daily afterschool programs to nearly 72,000 children in need on nearly 350 school sites in 17 chapters across the U.S. Offering daily programs that combine academic, enrichment, and health and fitness activities, ASAS is responding to America’s high school dropout, youth obesity, student empowerment and economic crises.
A Unique Opportunity:
ASAS seeks an experienced individual to serve as the Office Manager (OM) for a dynamic growing team. The OM’s primary responsibilities will involve payroll and benefits administration and will also support a larger team with risk management, compliance, recruitment and HR strategy & policies. Ad hoc support for finance and accounting tasks is also a key part of this role. The OM can expect to gain a wealth of knowledge about non-profit management.
Specific Responsibilities:
Prepare timely and accurate delivery of payroll and benefits systems for approximately 82 current employees, which is expected to increase significantly over time.
Calculate wages, overtime, benefit deductions, garnishments, taxes, etc. to ensure compliance with federal, state, and local laws.
Ensure all benefits programs are in compliance with state and federal laws, manage all related third-party vendor relationships effectively, and ensure all eligible employees are enrolled timely and accurately.
Work with the Director of Operations to build and implement best-in-class systems, processes/procedures, and tools to support the organization’s payroll and benefits administration needs.
Research and integrate technology into HR functions of the organization.
Provide payroll and time keeping based labor cost allocation reports as necessary.
Maintain current process for ensuring accurate employee 401(k) contributions per pay period for elective deferrals and employer matches.
Manages confidential employee personnel data including wages, benefits, sick and vacation time. Processes all data related to new hires and terminations including comprehensive background checks for all employees.
Respond to and solve employee payroll, benefits, issues or inquiries in a timely, consistent, and customer service oriented fashion.
Support the Director of Operations and Sr. Director of Talent Management with risk management, compliance, employee recruiting, and training.
Ad hoc finance/accounting support as needed.
Who should apply?
The OM will embody ASAS’s core values: entrepreneurial, collaborative, transparent, accountable, and proactive.
A minimum of 2 years of Operations/HR experience including payroll and benefits administration.
Experience with local, state, & federal wage & hour compliance (such as overtime, meal/rest periods).
Experience with payroll processing and time & attendance systems.
Proficiency with MS Office suite of products.
Ability to work under time constraints and meet deadlines.
Strong attention to detail and superior organization skills.
Pride in self, work and organization with tasks performed at a high level of accuracy
An undergraduate degree is required.
Salary and Benefits:
The salary for this position is commensurate with qualifications and experience of the individual candidate. ASAS offers competitive benefits including, but not limited to health, dental, and vision.
How to apply:
Please submit a resume, cover letter, and three-year salary history via e-mail to: asasjobs@afterschoolallstars.org. Your cover letter should be in PDF format, addressed to the Director of Operations, and indicate how your experience is in direct alignment with the mission and vision of After-School All-Stars.
Please put “OM” and your last name in the subject headi