The Tobin Project seeks a highly motivated and organized self-starter to join our small but growing team in Harvard Square as the Operations and Finance Associate. This is a temporary role (set to run through July 1st) with the potential to become a regular position and is an unparalleled opportunity to be intimately involved with the inner workings of an entrepreneurial, mission-driven non-profit. The Operations and Finance Associate will report to the Director of Operations. Notable projects this spring may include: helping to manage the annual audit and tax process, planning and coordinating meetings with scholars and policymakers, and managing and coordinating an office re-design process. The position will be especially suitable for individuals considering future careers in the non-profit and public policy arenas.

Specific responsibilities include, but are not limited to:

Finance/Accounting: Assisting with bookkeeping, annual audit and tax preparation, grant administration and reporting, and budgeting.
Office Management: Maintaining all office systems and procedures, including computer, telephone, filing and record keeping systems; ordering supplies; managing relationships with building management and other vendors; answering the phone; developing systems and procedures to improve the efficiency of staff; maintaining records, data entry, and developing systems to ensure that the office is organized and operating effectively; organizing weekly staff lunch and other internal meetings.
Event Planning: Managing the planning and execution of events for the Tobin Project including large conferences and smaller meetings, including: preparing all materials for events; coordinating logistics for participants; arranging travel and accommodations; coordinating with vendors and venues; tracking expenses and budget; collecting and organizing expense reimbursements.

Qualifications:

A bachelor’s degree is required and work experience in a fast-paced office environment is desirable. Additionally, the applicant will have:

• Highly developed organizational skills and exceptional attention to detail;

• Strong writing and editing ability;

• Demonstrated ability to multi-task and manage competing deadlines and responsibilities;

• The flexibility and resourcefulness to master new and varied tasks;

• An entrepreneurial work ethic;

• The ability to work independently and as a member of a team; and

• Strong interpersonal skills.

Previous experience in non-profit finance or administration and working knowledge of accounting software (QuickBooks) and Excel proficiency is preferred.

How to apply

Application materials—cover letter, resume, relevant academic transcripts (unofficial versions are acceptable), and a writing sample—should be sent to opportunities@tobinproject.org.

We’d encourage you to apply as soon as possible, but the application deadline is March 22nd.