The National Office of The ALS Association is recruiting for a full-time Payroll Administrator. Reporting directly to the Vice President, Finance the Payroll Administrator will have primary responsibility for processing payroll for the National Office as well as other functions related to benefits and government compliance.

Core duties and responsibilities include the following. Other duties may be assigned.

Prepare and submit bi-monthly payroll to ADP TotalSource (ADPTS) system. Additionally, calculate and process final pay for terminated employees.
Maintain related payroll records, file tax reports and voluntary deduction reports, process involuntary deductions such as levies and garnishments, prepare accounting transactions and documents, document and update procedures, and prepare special reports for management.
Make bi-monthly payroll journal entries to accounting software – BlackBaud /Financial Edge (FE).
Download monthly benefits from ADPTS for allocation of benefits for input to accounting software – BlackBaud/FE.
Calculate bi-monthly 401k deferrals and company contributions, if any, for input to BlackBaud/FE.
Act as liaison with vendor who maintains the company’s 401k plan.
Assist the Third Party Administrator of ALSA’s 401k plan in the preparation of Annual submission of Form 5500.
Responsible for verification of monthly time records from the automated time keeping system for calculation of sick days and vacation days.
Responsible for processing calculations of final pay checks for terminated employees.
Process enrollment for metro allowances, parking allowances, cell phone reimbursements and corporate credit cards.
File annually state registrations and sales/use tax exemptions.
Assist Vice President Finance in the preparation of materials for annual audit and in processing annual IRS Form 990.
Prepare various monthly GL reconciliations related to payroll and benefits accounts.
Responsible for monthly bank reconciliations.
Prepare annual surveys: Annual Services Report, Bureau of Census; Annual Report of Organization, Bureau of Census; PRM Annual Compensation report for NHC.
Complete forms for credit references for new vendors.
Convey a professional and positive image that reflects favorably on The ALS Association.

Qualifications

Bachelor’s degree in Accounting or Business Administration preferred or the equivalent in education and work experience.
Minimum of five years progressive payroll experience.
Advanced knowledge of and proficiency with MS Office products including Outlook, Word, Excel & PowerPoint.
Proficiency with accounting and payroll software.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
Skilled communicator, with superior verbal and written skills.
Ability to work under and comply with continuous & multiple deadlines and evolving priorities. Ability to travel as required or requested.
Team player who enjoys interaction with professionals, peers, volunteers and those served by the organization.

AA/EOE

How to apply

Please send cover letter, resume and salary history to: jobs@alsa-national.org