Job Description: Provides the financial, accounting and administrative aspects of a grammar school. Primary concentration is budget, finance, and non-instructional contracted services so that these are done in the most effective and efficient way possible

Reports to: School Principal and Pastor

Duties and Responsibilities

1. Financial Management

Prepare the school budget and report monthly the comparison of income and expense, budget vs. actual. Prepare cash flow projection. Prepare for the school’s annual audit in August
Meet with pastor, principal, school advisory board, accountant, etc. as necessary to report/review school finances and budget comparisons
Review investment performance of all accounts; research and make suggestions
Responsible for all accounts receivables (tuition/FACTS), management of cash, and weekly deposits of all money (tuition, fundraising money, lunch money, Home School Association (HSA) funds, after school programs, etc.)
Responsible for all accounts payables/disbursements/checks including payroll and taxes. Communicates with ADP and Employee Benefit Connection (EBC) all payroll/benefits changes for School staff
Responsible for all accounting entries, invoice coding, journal entries, submission of the cash receipts journal, disbursement journal, and payroll ledger for the monthly trial balance preparation by the accountant and maintenance of the computerized General Ledger
Work directly with FACTS company, keep records, and make calls/meetings to those who are behind, collect late fees
Attend school accounting meetings; prepare minutes and action items. Represent the school at archdiocesan discussions regarding administration of payroll, pensions, medical insurance, property and liability insurance, and any other expenses set by the archdiocese and for all computer systems related to these expenses
Maintain schedules and records for school and outside donor scholarships, grants and financial aid
Maintain school transportation (Metro Cards), NYS loan program, mandated services, etc.

2. Office Management

Oversee school’s contracted services – cafeteria (Child Nutrition Program), technology, physical plant services, etc. – including soliciting/reviewing bids and contracts, online purchasing accounts, and proper operation of these services
Make recommendations for changes and improvements of operational procedures and related use of funds, equipment and contracted services
Perform routine and non-routine administrative tasks (e.g. letter writing) as needed and relieve Principal’s Assistant at front desk when needed
Admit and dismiss students in pre/after school programs as needed
Prepare Archdiocesan reports including Census as needed
Develop and maintain school databases
Interview, train and/or supervise staff as necessary

Required Education, Experience and Abilities

BA/BS degree, preferably in accounting or business
Highly competent in use of PC, software packages (word processing, spreadsheets, database, and presentation) and accounting software
A high-level of independent judgment, initiative and problem solving skills are required
Must be trustworthy and able to keep confidential information private
Ability to handle multiple assignments concurrently
Able to communicate effectively and interact well with people of all ages and diverse backgrounds
Knowledge of Spanish is helpful
Must pass Early Childhood Safety Act requirements including fingerprinting
Cannot have any family relatives attending St. Joseph’s School or working in parish office

How to apply

Email resume and cover letter with salary history to tbernero@sjyorkville.org