AGENCY DESCRIPTION
Community Housing Partnership’s mission is to help homeless people secure housing and become self-sufficient. Community Housing Partnership is an outcome focused nonprofit that fulfills its mission by developing and managing high quality permanent housing and providing services to homeless individuals, seniors and families to help them rebuild their lives and break the cycle of homelessness. Community Housing Partnership is financially stable with an annual operating budget of approximately $25 million. The organization has an outstanding staff of over 280 people, over half of whom were once homeless. For more information please visit www.chp-sf.org.
JOB SUMMARY
The Accounts Payable Staff Accountant is responsible for a wide variety of complex tasks related to disbursement management. This position implements and maintains the accounts payable cycle and systems and must have a thorough understanding of nonprofit full cycle fund accounting. This position is responsible for prompt and accurate accounts payable on a weekly basis for all CHP operations, including its residential properties and their affiliated subsidiary partnerships, ensuring compliance with federal, state and city contract as well as internal procedures and financial controls. This position requires the ability to work independently, exercising sound judgment and initiative. This position reports to the Finance Manager and is a full-time non-exempt position.
PRINCIPAL DUTIES
Print, post and mail check
Ensure correct coding of all receipts and disbursements to the proper accounts/projects/sources to maintain accurate and complete accounts payable audit trails
Ensure timely payment
Set up new vendor accounts and maintain lines of credit as needed
Set up and maintain positive pay system
File management of all vendor invoices
Generate expense transaction reports for departments or asset manager as needed
Research payables files as needed in support of audits and reporting
Ensure collection of receipts to justify disbursement of petty cash and proper accounting for expenditures
Provide Support in managing corporate credit card usage (currently 40 card holders)
Schedule trainings and monitor petty cash policy and allowed expenses
Generate expense reports for grants and contracts manager to invoice for program expenses
Coordinate with staff on expenditures to maintain internal controls and meet the requirements of public and private grantors
Manage over two hundred vendor profiles and relationships in 4 databases and process 1099’s annually
Process journal entries for accruals for FY expenses pertaining to grants and contracts
Cross train with payroll, grants and property staff accountants filling in as needed
Participates in the ongoing development and improvement of financial systems
Other duties as assigned by the Controller or Finance Manager
KNOWLEDGE, SKILLS and ABILITIES
The position requires a highly organized and detail-oriented person with excellent computer skills, who is able to manage many tasks and projects at once
Excellent interpersonal and business communication skills, both written and verbal and strict adherence to confidentiality.
§ Knowledge of basic accounting principles, including the ability to manage complex expense allocations.
§ High degree of accuracy in data-entry and filing.
§ Experience with Sage MIP preferred.
§ Ability and willingness to contribute to the high functioning of the administrative team.
§ Sensitivity to homeless people and the issues of homelessness and recovery, and ability to work with people from diverse educational and personal backgrounds.
Minimum two years of accounts payable experience or equivalent.
Excellent computer skills (MS Word, Excel, databases, etc).
QUALIFICATIONS
Qualified individuals will have a minimum of three years of non-profit fund accounting experience; excellent computer skills, demonstrated accuracy in data entry, excellent organization, the ability to learn quickly, the ability to take direction and complete tasks, the ability and willingness both to work independently and to work as part of a team. CHP seeks an individual with sensitivity to homeless people and the issues of homelessness and recovery, and an ability to work effectively with people from diverse educational and personal backgrounds.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit at their desk for long period, use hands to finger for computer keyboard input, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk up and down stairs, climb or balance; and stoop, kneel, crouch, or crawl.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
There are no unusual environmental conditions. Typically, the noise level in the work environment is usually moderately noisy.
HOURS: Full-time Monday through Friday 9am to 5pm; this is a non-exempt position.
COMPENSATION: salary range is low to mid 50k and depends on experience.
APPLICATION PROCESS: Please submit your resume and cover letter tojobs@chp-sf.org; please put Staff Accountant – AP in the subject line.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Community Housing Partnership is an Equal Opportunity Employer. Formerly homeless people, people with disabilities, women and people of color are encouraged to apply.