We’re a non-profit Land Trust that builds parks and gardens in Los Angeles. We’ve got 12 parks up and running, and we’ve got another 10 in our development pipeline. You can learn more about us here. We’ve also got a pretty chatty Facebook page.

We’re located in a heritage office building in Downtown LA, close to Staples Center, tons of restaurants, and lots of transit options. With 22 parks and gardens in our pipeline, we’re pretty busy. Change is part of our work-a-day life. Our office is a bustling and cheerful space, with an in-house team of 20+ dedicated and hardworking folks. We have monthly potlucks, a dedication to health and wellness, and we take time to laugh throughout our workday.

We are looking to bring on a professional, energetic, and creative person to fill the temporary position of Compliance Manager.

POSITION PURPOSE AND SUMMARY

A support component to organizational operations and administration, the Compliance Manager supports the Director of Operations. The position supports internal administrative, reporting, and compliance functions of the organization by enhancing internal processes and infrastructure that will allow the organization to continue to grow and fulfill its mission.

ESSENTIAL FUNCTIONS:

Grants and Contracts:

Creates, monitors and updates master compliance calendar for grants, contracts, and all organizational funding streams.
Prepares (or coordinates preparation of) monthly, quarterly, and annual grant reports to various private and public funding agencies, per funding requirements.
Assist and prepare reports and documentation required for all restricted government and institutional funding.
Assist in the development of internal systems and procedures for tracking funds for both expense and income related to funding streams.
Create contract summaries (Contract at a Glance).
Prepare and establish various agreements to potential consultants, contractors, and other external entities as needed. Ensure contract compliance with external entities and maintain contracts in accordance with appropriate record retention procedures.

Financial Administration:

Monitors compliance activities of other departments to remain ensure that compliance activities are being implemented per existing and new funding streams.
Provide support to Director of Operations, CPA, and organizational auditor through annual audit process.
Prepare all supporting documents and reports necessary for program audits.

Risk Management:

Serve as primary liaison with insurance broker for all Land Trust contracts, properties, and events. Oversee organizational insurance policies.
Ensures that the necessary administrative and legal formalities are completed for each project and contract.
Identify potential areas of compliance vulnerability and risk; develop implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.

Human Resources:

Administer the application process for new employees including background checks and orientation.
Maintain human resources personnel files for employees, interns, and other volunteers.
Conduct on boarding of new employees.

Organizational Administration:

Prepare and lead financial meetings with Directors to ensure accurate financial billing and coding to appropriate Land Trust programs. Support in overseeing assessments and forecasts of organization’s financial performance against budget.
Maintain digital filing system that will support audits and organizational compliance needs.
Develops and periodically reviews and updates organizational standards of conduct to ensure continuing currency and relevance.
Manages day-to-day operation of the organizational compliance program.
Works with the Director of Operations and others as appropriate to develop an effective compliance training program for organizational staff, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, as well as other duties as assigned by the Director of Operations and the Executive Director. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience – Bachelor’s degree with a minimum of two years related experience in non-profit organizational administration and compliance.
Knowledge, Skills and Abilities – Comprehensive knowledge of standard office practices, procedures, equipment, and techniques; excellent organizational, managerial, and communication skills. Knowledge of Audit processes and basic Quickbooks. Demonstrated ability to develop structures and procedures for administration and compliance. Ability to plan and achieve annual goals and objectives.
Language Skills – Ability to read and interpret documents such as safety rules, contracts and grant procedural manuals; ability to write routine reports and correspondence; ability to speak effectively before groups of customers or employees of an organization.
Mathematical Skills – Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry.
Reasoning Ability – Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills – Experience with and knowledge of computer operation; knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.), proficiency with Excel, and proficiency with Quickbooks. Familiarity with database management.
Certificates, Licenses, Registrations – None.

How to apply

SALARY AND BENEFITS

The Compliance Manager position is a full-time, temporary position. The Los Angeles Neighborhood Land Trust offers a competitive salary.

APPLICATION PROCEDURE

Interested parties should email (1) a cover letter in either .DOC or .PDF format that includes relevant experience, achievements, salary history information, and 3-5 professional references; and (2) a resume, to:

Beverley Keefe, Director of Operations bkeefe@lanlt.org , www.lanlt.org