The San Mateo County Historical Association (SMCHA) seeks a motivated, detail oriented self-starter who will play an important role at SMCHA by providing administrative support to the Development/ Marketing Office for all fundraising and membership activities.

This full-time job is Tuesday-Saturday.

Key Responsibilities:

Assist with mailings including appeals, acknowledgment and billing letters
Manage donor database (enter and track donations, clean up old records)
Merge and process monthly billing letters
Coordinate and train volunteers for monthly mailings and special events
Administer bulk mailing services for the monthly newsletter
Assist in the coordination of fundraising events (running errands, set up, inventory, etc.)
Ensure the fulfillment of membership benefits; answer membership enquires from current or prospective members
Input and monitor gift shop inventory; run reports through Counterpoint
Maintain paper and e-filing systems
Distribute information to the press as directed by Communications Manager
Provide front desk coverage for the receptionist on Saturdays and weekly lunch duty as needed, while performing other Development/Marketing tasks
Perform other tasks as requested

Qualifications:

Good organizational skills and superior attention to detail
Excellent writing, communication and interpersonal skills
Proactive with ability to work independently and to problem-solve
Demonstrated ability to adjust work schedules and prioritize to meet deadlines and manage multiple assignments simultaneously
Proficiency in Microsoft Word and Excel. Proficiency in Mail merge is a must.
Familiarity with conducting Internet research
Bachelor’s degree or equivalent work experience
Competent using database software. Experience with donor database software is a plus
Open to flexible hours around fundraising events, including some evenings and weekends
Have a California Driver’s license and a car. Some errands will be required. 3
Ability to lift and/or carry 20 pounds

How to apply

Please e-mail your cover letter and resume with “Development Associate” plus your name in the subject line to: jobs@historysmc.org. Applications without a cover letter will not be considered. No calls or walk-ins, please.