Imagine Housing seeks an organized, detail-oriented and motivated individual to support the Executive Director and ensure effective operations of Imagine Housing and its affiliate, Red Vines 1. The Operations Coordinator will provide support to the Executive Director, enabling the Executive Director to effectively lead and guide the organization. Through coordination of interdepartmental deadlines, Board development, community outreach and the schedule and activities of the Executive Director, the Operations Coordinator will help ensure that key elements of organizational operations are happening smoothly and in accordance with the Strategic Plan. The position reports to the Executive Director.
Imagine Housing is the primary developer of permanent affordable rental housing in East King County, Washington. We are a leader in providing person-centered, strengths-based supportive services ranging from early childhood and after-school programs to case management and community building events at our properties. Our organization is sensitive to the needs of diverse communities and is committed to cross-cultural competence. Imagine Housing empowers individuals and families, supports diversity and strengthens communities. We make it possible for veterans, seniors, survivors of domestic violence, young adults aging out of foster care and low-income working families to live in and thrive on the Eastside.
DUTIES
Department Support
Provide direct administrative support to the Executive Director in the form of scheduling, communications and meeting support; create meeting reports, materials and agendas.
Translate Executive Director’s meeting notes into to-do and action items.
Collect notes from Executive Director’s meetings and enter information into donor database.
Respond to, file and prioritize emails for Executive Director.
Support other department Directors by communicating deadlines and ensuring that they have the support they need to meet those deadlines.
Organize monthly staff meetings and actively build a positive work environment.
Provide direct support to Fund Development with special events logistics, communications, social media, blog postings, community outreach, document editing, mailers, and other duties as assigned.
Imagine Housing and Red Vines Board of Directors Support
Supports Board of Directors in creating monthly Board meeting agendas and materials, reports, tracking rosters and scheduling external meetings. Facilitates Board member recruitment, onboarding and retention.
Provide support with developing and updating Organizational Policies and Organizational Procedures.
Advocacy Support
Coordinate Imagine Housing’s presence at the annual Housing and Homelessness Advocacy Day in Olympia.
Serves as staff liaison for Advocacy Committee by drafting agendas, developing advocacy priorities, relaying “Advocacy Calls to Action” and creating talking points for testimony at public hearings in support of affordable housing.
Other Administrative Support
Coordinate and oversee completion of Strategic Plan progress updates twice per year, including creating templates, sending requests for progress updates to Directors, ensuring that responses are collected and compiled and reviewing for accuracy and clarity.
Design marketing materials and infographics for agency, utilizing current and compelling statistics to demonstrate the need for affordable housing in East King County.
Design and implement staff and Board surveys and feedback systems and compile results.
MINIMUM QUALIFICATIONS
Bachelor’s degree and two years of related experience in a business or non-profit setting required.
Proficiency with Adobe Acrobat, InDesign, Raiser’s Edge and with the Microsoft Office Suite with particular proficiency working with Word, Excel and PowerPoint.
Ability to communicate clearly, professionally and diplomatically, both verbally and in writing.
Strong editor.
Ability to communicate, collaborate and work effectively with coworkers, visitors and community members from a variety of economic, cultural and ethnic backgrounds, with varying physical and mental abilities, and with diverse sexual orientations and gender identities.
Highly organized and efficient with an eye for detail and process.
Proactive – able to anticipate arising needs and take ownership over activities.
Resourceful problem solver.
Able to track and juggle multiple projects at a given time.
WORK SCHEDULE
Position is a full time (40 hours per week), hourly, non-exempt position. Hours worked will be weekdays between 8:00 a.m. and 5:00 p.m., or at a mutually agreed-upon schedule. Occasional overtime, evening and/or weekend work also may be required.
SALARY AND BENEFITS
Hourly range is from $20 – $23/hour, with actual hourly rate determined based on experience. Benefits include paid holidays, sick and vacation leave, company-paid medical, dental and life insurance and 401(k) matching contribution.
EQUAL EMPLOYMENT OPPORTUNITY
Imagine Housing is committed to a policy of equal opportunity for all applicants and employees regardless of race, religion, national origin, gender, marital status, age, the presence of a disability, or any other basis protected by applicable federal, state or local laws. Our equal opportunity policy applies to all phases of employment, including recruiting, hiring, job assignment, supervision, training, upgrading, transfer, compensation, benefits, promotion, education and recreation, layoff and termination.
TO APPLY
Please email a resume and cover letter to hesterw@imaginehousing.org. Include in your cover letter how you learned of this position, a description of specifically why you are an ideal candidate, your salary history and salary expectations. Position open until filled.
For more information on Imagine Housing, go to www.imaginehousing.org.