SUMMARY:

The Rubin Museum of Art is dedicated to creating a dynamic environment that stimulates learning, promotes understanding, and inspires personal connections to the idea, cultures, and art of the Himalayas, India and neighboring regions. Now beginning its second decade, the Rubin Museum welcomes over 175,000 visitors annually and has over 4,000 members. The yearly pace is lively with more than six changing exhibitions, over 250 films, concerts, and on-stage conversations, and a robust roster of other educational initiatives.

The Rubin Museum’s preeminent collection includes over 3,200 objects spanning more than 1,500 years to the present day. Included are works of art of great quality and depth from the Tibetan plateau, with examples from surrounding regions including Nepal, Bhutan, India, Pakistan, Afghanistan, China and Mongolia.

The Curatorial Assistant will provide overall administrative support to the Curatorial department. This position requires a highly motivated, detail oriented individual who strives for excellence in a dynamic museum environment.

This position reports to the Exhibitions Manager and Curatorial Administrator.

RESPONSIBILITIES:

Responsibilities include but are not limited to the following:

Provides administrative assistance to all curators.
Serves as liaison for institutional and private lenders by communicating with and arranging loans, including but not limited to: drafting, finalizing and mailing loan letters and forms; maintaining accurate records of all loans and lenders for each exhibition; and following-up with all lenders.

Creates checklists for exhibitions, and provides administrative support for the Art Information Management System (AIMS), including updating old checklists.
Organizes collections accesses for guest curators with the Collections Management department and sets up collections accesses at other institutions.
Assists with creating PowerPoint and other presentations for guest and in-house curators.
Works with all museum departments to gather information and materials to keep an up to date Exhibition Archive housed electronically via the department’s E:drive.
Assists with curatorial hosted special events such as the lenders dinners (reservations, invites, seating charts, set-up); and exhibition related talks.
Assists with researching and making travel arrangements including but not limited to hotel and flight reservations for all staff and guest curators.
Assists with the preparation of accurate expense reports for curators and guest curator(s) travel for submission and reimbursement to the accounting department.
Organizes and schedules meetings and other activities for the department.
Manages department’s attendance reports, vacation and holiday approvals.
Organizes and maintains curatorial department’s contacts and files.
Handles and responds to artists’ submissions, collector and dealer inquiries.
Performs additional duties as requested.

QUALIFICATIONS:

Bachelor’s degree with a minimum of 2 to 3 years of related experience.
Excellent organizational skills required.
Excellent verbal and written communication skills required.
Demonstrated ability to work independently and manage multiple projects simultaneously.
Must have excellent administrative and general office skills
Must have excellent interpersonal skills.
Good sense of humor.

S/he must be able to handle sensitive information with discretion and integrity.

Knowledge of Adobe Photoshop software application preferred.
Proficient in Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook.)
Database experience preferred. (PastPerfect and AIMS).

How to apply

Please provide the following as part of your application:

Complete resume, including salary history and salary requirements.
A cover letter addressing both your interest in the Rubin Museum, and your qualifications for this position.

APPLICATIONS:

Indicate Curatorial Assistant on the Subject Line of email or in body of cover letter.
Applications in electronic format preferred, and accepted at jobs@rmanyc.org.
Mailed applications – Manager, Human Resources, Rubin Museum of Art, 150 West 17th Street, New York, New York 10011.