Department: Positive Ventures

Reports To: Program Coordinator of Department

General Purpose of the Job:

The administrative professional is to manage the administrative/clerical and data entry functions of the HIV/AIDS Employment Initiative and Administration. The Data Specialist will be the face of the organization for all applicants and visitors.

Essential Duties & Responsibilities:

Core duties and responsibilities include the following. Other duties may be assigned.

– Collecting all required documents to ensure eligibility

– Collecting and reporting outcome documentation/verifications

– Inputting data to complete weekly, monthly and quarterly reports

– Inputting data into the database required by OTDA

– Maintaining a well-organized and professional work environment

– Proficient follow- up on results.

– Prepares reports by collecting and analyzing information.

– Secures information by completing data base backups.

– Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

– Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

– Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

– Contributes to team effort by accomplishing related results as needed.

– Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

– Conserves management’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

– Maintains management’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

– Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

– Maintains customer confidence and protects operations by keeping information confidential.

Qualifications:

– Must have a high school diploma along with at least 5 years of administrative work experience.

– Excellent computer skills, proficiency in database management

– Bilingual (English/Spanish) is preferred.

– Good verbal and written communications skills and excellent computer skills a must.

How to apply

All interested persons please submit your resume to resume@elmcor.org