Job Function: Administrative, Exempt
Job Location: Richmond, CA
Industry: Education
Start Date: July 2015
Reporting: Director of Development and Communications
Making Waves commits to rigorously and holistically preparing students to gain acceptance to and graduate from college to ultimately become valuable contributors to the workforce and their communities.
Organization Profile:
Founded in 1989, Making Waves was established to address the disparity in educational opportunity that exists between suburban and urban youths. Making Waves consists of two non-profit organizations. Making Waves Foundation (MWF) is a private operating Foundation, led by Sherry Smith, the Managing Director. The Foundation is charged with providing organizational strategy and vision, developing partnerships and serving as an educational hub. In addition MWF oversees business services and a robust development and communication effort that provides financial and communication resources to the full organization. The Foundation also includes established and successful college/career coaching program called the College and Alumni Program (CAP). This program, which transitioned from an Education Program model, now supports college students with intensive life coaching, financial-aid support and a need-based scholarship of $10,000 annually. In 2007, Making Waves Academy (MWA) was founded as a 5th-12th grade public charter school to expand the outreach and impact of Making Waves. Led by Alton Nelson, Chief Executive Officer, the school is located in the Hilltop area of Richmond currently serving to 760 low-income Wave-Makers, (84% Latino, 14% African American 2% Asian American). The combined annual operating budget totals $23 million, and the organization employs over 100 staff members.
The Development Assistant and Database Manager is a key member of a growing development and communications office. The Development Assistant and Database Manager position will be 50% general development support and 50% database management. They will support the Director of Development and Communications in their work and be charged with managing a robust Raisers Edge Database. Database oversight will include gift entry, report development and an ongoing commitment to the highest level of donor integrity. As the Development and Communication office continues to expand over the next several years, this person will have the opportunity to build their skill set.
Responsibilities:
Oversee all aspects of data entry and donation processing including acknowledgement and reconciling
Partnering with Business Services, complete weekly deposits and monthly reconciliations
Maintaining organized and updated donor, foundation and department files both in physical form and on network.
Answer general emails and calls and serve as the initial contact for individuals or organizations
Assist the Director of Development and Communications with scheduling, general clerical and general office support
Oversee all mailings and organizational emails
Manage all technical aspects of database including entering and coding gifts, ensuring accuracy, creating forms and reports -providing complex and varied reports to MWF Leadership in a timely manner
Oversee the growth and maintenance of the overall fundraising database and reporting systems
Maintain primary contact with database customer support and trainings
Train development and communications staff in basic functioning of database
Work closely with MWA and CAP database contacts to ensure ongoing sharing and accuracy of all constituents and partner with Director of Technology for migrating data to Development database on a consistent basis
Consistently reflect and strive to improve professional skill sets.
Position Requirements:
The Development Assistant and Database Manager will be a high integrity, dedicated and growth-oriented professional. The ideal candidate will have proven experience as a team-member in a school, non-profit or similar setting. The ideal candidate will have the following experience and attributes:
3+ years of relevant experience
Established track record of planning and implementing a variety of responsibilities
Demonstrated success building relationships with key organizational stakeholders –both internally and externally
Demonstrated ability to translate strategic plan and organizational priorities into specific job duties
Demonstrated experience as a flexible, adaptive and team-oriented employee
Bachelor’s degree. Advanced degrees welcome.
Personal Attributes:
Demonstrated commitment to the mission of Making Waves.
Strong partnership skills, including with the boards, senior management, colleagues, and partner organizations.
Makes sensible recommendations outside of his/her area of expertise. Makes decisions that balance a variety of factors (e.g., cost, risk, short-term vs. long-term impact) to achieve optimal outcome.
Hands-on manager with desire to work in a dynamic team environment.
Strong interpersonal skills and ability to work effectively in small teams.
An effective communicator at all levels in the organization, with strong verbal and written skills and a willingness to share information.
Strong analytical problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
Dependability, with a strong sense of urgency and results-orientation.
Ability to, and commitment to, work within a multi-cultural environment.
Bilingual encouraged and appreciated.
How to apply
Please submit your resume and cover letter to Corina Garcia at cgarcia@making-waves.org