Job Summary
The Executive Assistant and Business Development Coordinator first and foremost provides executive level support to the Principal of the firm, with the goal of enhancing her overall effectiveness as the leader of the company. In this role, this position provides support to the senior leadership team, as needed, and serves as a member of the finance and operations team. Working closely with the senior leadership team, this position serves as the central hub for all new business development activities.
About Rosov Consulting
Founded in 2008, Rosov Consulting is a professional services firm helping foundations, philanthropists, and Jewish communal organizations and educational institutions to meet their goals, assess progress, and enhance impact. Led by Founder and Principal, Wendy Rosov, Ph.D., our 15 staff members have backgrounds in evaluation, research, Jewish education, philanthropy, and nonprofit management. We are based in Berkeley, CA and have staff in numerous national and international locations.
Our company culture is team-oriented and fast-paced, while also being family- and quality-of-life-friendly. For more information about Rosov Consulting, please visit www.rosovconsulting.com.
Key Responsibilities
Executive Level Support/General Administration (50%)
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserve Principal’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Manage the Principal’s schedule and office time; ensure proper coordination with personal schedule.
Schedule and track Principal’s travel.
Hire and supervise intern(s) and administrative assistant(s).
Support senior leadership team, as needed.
Coordinate hiring and onboarding processes for new hires.
Liaise with operations team, as needed.
Maintain company’s current project database.
Coordinate and facilitate monthly all-staff meetings.
Business Development (50%)
Serve as the point person for tracking and organizing documents including client cultivation work, background materials, project cost estimator, proposal, and any other materials using web-based tools such as Google Apps.
Edit and proofread proposals and project cost estimator, as needed.
Schedule client intake meetings.
Draft client correspondence for proposal submission.
Draft Contracts including Independent Contractor Agreement, Memorandum of Understanding, and Contract Amendment.
Alert project teams to new projects and send all relevant materials.
Develop and implement processes for the timely execution and delivery of business development deliverables.
Alert project teams to new projects and send all relevant materials.
Required Education, Experience, and Skills
Bachelor’s degree required
Minimum two years of experience as an executive assistant
Minimum one year of experience working in a fast-paced professional environment
Outstanding computer skills, including full facility with MS Word and Excel and Google Apps for Work, as well as and the capacity to quickly learn and master new software and applications
Exceptional written and verbal communication skills
Required Qualifications
Capacity to follow complex instructions and quickly learn new procedures and systems
Capacity to juggle competing priorities and deadlines, and to work efficiently
Excellent people skills
Personal qualities of integrity, credibility
Impeccable ability to maintain confidentiality
Superb organizational skills
Ability to thrive in a team environment and work well with others
Easily understand and solve technical problems
Sense of humor
Calm under pressure
Physical Requirements
Ability to communicate via phone and email
Ability to work at a computer for extended periods of time
Ability to lift and carry 20 pounds
Additional Information
This is a full-time, non-exempt position based in our downtown Berkeley office during regular business hours of 8:30am – 5:30pm. Minimal travel is expected. We offer medical benefits, paid holidays, vacation leave, sick time, 401(k), and other benefits.
Rosov Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or genetic information.
How to apply
Please submit a resume and thoughtful cover letter via email to careers@rosovconsulting.com. Please also include salary history or requirements. No phone calls please. This position is open immediately and until filled.