Position Summary:
Baby2Baby is actively searching for a mission-driven, detail-oriented Executive Assistant to join the team. This is a full-time position responsible for managing the daily routines of the Co-Presidents, coordinating aspects of executive oversight, and other ad hoc projects.
About Baby2Baby:
Baby2Baby provides low-income children ages 0-12 with diapers, clothing and all the basic necessities that every child deserves. By distributing new and gently used items to more than 70 non-profit partner organizations including homeless and domestic violence shelters, Head Start programs and other social service agencies, Baby2Baby will serve over 100,000 children this year and has experienced a period of tremendous growth in the last four years under its Co-Presidents’ leadership.
Job Responsibilities:
Managing Co-Presidents’ calendar, including scheduling all internal and external meetings and calls
Organize daily work flow for Co-Presidents and assist with prioritization
Assist Co-Presidents with maintaining communications
Proactively prepare materials for meetings/conferences/presentations
Manage logistics for quarterly board meetings
Execute day-to-day administrative tasks including placing lunch orders, arranging deliveries, updating contacts, etc
Serve as liaison to board members and donors
Track and record all incoming donations, and appropriately thank donors in a timely manner
Provide general office/team support
Knowledge, Experience and Skills:
Candidates must have at least 3-5 years of Executive Assistant experience
Non-profit experience a plus
Experience working with high profile individuals a plus
Ability to work in a fast paced work environment that requires strong multitasking skills, excellent time management, and self-starter mentality
Highly organized with a strong attention to detail and follow up, and able to work in a team environment
Excellent interpersonal skills, strategic thinker and results-oriented
Ability to work under pressure, communicate effectively, and meet deadlines
Excellent communication skills (both written and oral)
Exceptional client and customer service
Proficient in Microsoft Office, including Word, Excel, PowerPoint, etc
Commitment to maintaining accurate, confidential donor records
Database savvy, knowledge of DonorPerfect is a plus
How to apply
Please submit your résumé and a cover letter detailing your relevant experience to: jobs@baby2baby.org.