Reports To: Executive Director
Classification: Full-time, Regular, Exempt, N5 Responsibility Level
Compensation: DOE, LifeWire offers a competitive starting salary plus compensation benefits and ideal environment for professional and personal growth.
Start Date: When filled
LifeWire is an equal opportunity/affirmative action employer. We value diversity on our staff. Survivors of domestic violence and persons of color are encouraged to apply.
LifeWire’s Vision / Mission
Domestic violence is a human rights issue. LifeWire envisions a world in which every person lives in a safe environment, free from oppression and with the opportunity to thrive. LifeWire’s Mission is to end domestic violence by changing individual, institutional and societal beliefs, attitudes and behaviors that perpetuate it.
About LifeWire:
LifeWire’s delivers unique and companionate services that provide profound healing. We focus on truly empowering survivors and giving them every opportunity to thrive and succeed. We offer opportunity and hope through services like our award-winning children’s programs, life-changing housing stability program and ground-breaking social change work. As a result, survivors are able to attend to their basic needs, rebuild their lives, find peace and become self-sufficient. Each survivor reaching out to LifeWire has a unique story. Each individual success is a victory.
Overview of the Position:
LifeWire is seeking a talented Human Resource Assistant / Executive Assistant to administer all aspects of Human Resources for LifeWire and manage the Executive Directors schedule. A successful applicant for this position will be highly organized and able to handle competing priorities with a healthy sense of humor and a commitment to success.
KEY RESPONSIBILITIES:
Maintain and enhance LifeWire’s human resources.
• Handle all logistical and administrative aspects of human resources (HR) for the organization.
• Ensure legal compliance by monitoring and implementing applicable federal and state HR requirements, conducting investigations and maintaining proper records.
• Keep current on professional and technical knowledge regarding best HR practices and make recommendations to improve our HR practices accordingly.
• Maintain and update LifeWire’s personnel policies and procedures to ensure they are current, accurate, relevant and complete.
• Proactively provide support to staff on HR issues including hiring, benefits, reviews, discipline, and termination.
• Ensure staff are fully trained on and compliant with the organization’s HR policies and procedures.
• Coordinate administration of compensation and benefits.
• Manage relationships with insurance broker(s) and employee benefits provider(s).
• Develop and implement a recruiting and interviewing program for LifeWire.
• Prepare and post job vacancy announcements and job descriptions, process job application packets, manage communication with candidates and prepare offer letters.
• Prepare and maintain new hire packets to include: benefit enrollment paperwork, updated agency requirements, personnel policies, background checks and payroll information.
• Provide new hire on-boarding process, including the new employee orientation. Record new employee information in the ADP payroll system.
• Recommend best practices for annual reviews and ensure the reviews have taken place in a timely manner and are fully documented.
• Conduct exit interviews and process terminations.
• Prepare and maintain personnel files to include trainings, performance evaluations, leave requests, disciplinary actions and termination information. Keep all active and terminated employees’ files legal, organized, updated and locked.
• Conduct salary research every year to update salary ranges in preparation for annual budgets.
• Serve as a resource to staff in addressing all HR matters and as a confidential sounding board to staff in working through interpersonal and HR challenges.
• Develop and implement strategies for employee safety and wellness. Implement safety drills
• Work independently or within a team on special human resource projects.
• Ensure confidentiality and sensitivity in HR matters.
Support the Executive Director’s work agenda
• Anticipate and proactively meet the needs of LifeWire’s Executive Director.
• Assist the Executive Director in the management of her/his schedule.
• Schedule and organize complex activities such as meetings, conferences, presentations and other activities for the Executive Director and other Executive Leadership Team members.
• Provide administrative support for the Board of Directors by managing Board-related scheduling, preparing Board packets, arranging meeting venues, sending meeting reminders, staffing monthly meetings, taking notes at Board meetings and retreats and completing other assigned duties associated with Board support.
• Establish, develop, maintain and update filing system for the Executive Director and the Executive Leadership Team. Organize large volumes of information. Manage the organizational system of files and archives in compliance with LifeWire’s file retention policy.
• Answer phone and e-mail communications for the Executive Director, when necessary. Handle confidential and non-routine information.
• Prepare general correspondences, memos, charts, tables, graphs, business plans, etc for the Executive Director, Board of Directors and Executive Leadership Team. Proofread drafts for spelling, grammar and layout, making appropriate changes. Be responsible for accuracy and clarity of final copy.
• Plan for, schedule, organize and prepare materials for staff meetings, trainings and events as well as agency celebrations. Take notes at staff meetings and keep files on these meetings as needed.
• Act as project manager for special projects, at the request of the Executive Director.
• Act as a liaison with other agency departments and outside agencies including high-level staff such as CEOs, CFOs, senior staff and Board of Directors.
• Maintain a professional and positive working relationship with clients, vendors, volunteers, donors, Board and fellow staff and adhere to LifeWire’s standards of conduct.
• Be a consistent positive presence in the work environment.
Other Duties:
• Regularly report to and keep the Executive Director fully informed on the conditions and progress of assigned projects.
• Maintain a strong partnership with the Leadership team
• Provide support to Executive Director and the Board of Directors in carrying out agency goals and mission.
• Attend agency meetings to maintain a clear understanding of LifeWire programs.
• Provide clear communication enhanced with respect and trust of others
• Contribute to a positive, creative and supportive work environment.
• Other duties as assigned.
QUALIFICATIONS:
• Bachelor’s Degree and 3 years of relevant work experience, or a combination of equivalent education, experience, and training.
• HR and/or recruitment work history a plus
• Excellent customer services skills (internal and external)
• Employment law knowledge a plus
• Comfortable taking on new tasks and working independently
• Excellent writing skills and a gift for attention to detail
• Excellent interpersonal skills and build a collaborative team environment.
• Embraces change.
• Decisive decision making, while remaining open-minded and considerate of other’s views including equality and diversity
• Ability to multi-task, flexible, adaptable, and works well under pressure
• Strong commitment to the mission, and a willingness to learn the intricacies of domestic violence if not already familiar with the field.
• Strong computer skills including MS Word, Excel, and Outlook. ADP a plus
• Ability to pass background check.
II Core Agency Values: LifeWire’s employees are made of people who believe passionately about the value of this work and take personal responsibility for bringing success to the agency. LifeWire’s team spirit is, as its core, made up of the following values:
-Leadership: LifeWire is a leader in the domestic violence movement, using experienced and cutting-edge approaches that transform lives and foster future leaders.
-Respect and Dignity: LifeWire believes that every person, whether it’s the survivors we serve, our volunteers or our staff, has value, deserves respect and has inherent dignity.
-Justice: LifeWire is part of and connected to a larger movement to end all types of oppression and violence.
-Empowerment: LifeWire provides access to options and opportunities for survivors, AND we believe that survivors have the inherent ability to thrive and are capable of making their own decisions.
-Equality: Everyone deserves to be safe from domestic violence, regardless of their background and access to resources.
-Passion & Commitment: We are deeply committed to ending domestic violence and approach our efforts with passion.
-Professionalism: Our staff and volunteers are highly knowledgeable and skilled in the domestic violence arena, value each other, creates a supportive work environment, and conduct themselves professionally at all times.
-Education: We believe that education is one of the best tools we have to prevent domestic violence from occurring today and in the future.
How to apply
TO APPLY:
• Please return your cover letter and resume to:
LifeWire
ATTN: Human Resources
P.O. Box 6398
Bellevue, WA 98008-0398
EMAIL: hr@lifewire.org
FAX: (425) 649-0752
• If resume and cover letter are not turned in, application will not be considered.
• Applicants will be asked to fill out the LifeWire Job Application Form and the background check form if they’re selected for an in-person interview.
• Applications will be open until the position is filled.