Job description
The Position
Community Partners seeks a Program Assistant to support the Program Team with a range of activities that support our grantmaker partnerships, strategic initiatives, and communications.

While final job duties will be determined based on the candidates’ strengths, the Program Assistant will generally be expected to:

Maintain communication with external partners in program offices, collaboratives, and strategic initiatives
Assist with monthly newsletter, including content curation, writing, and layout
Work with other Community Partners teams to solve problems and share best practices
Assist other team members in preparing and formatting documents, including PowerPoint presentations, proposals, timelines, reports, surveys and e-blasts
Help maintain the database to update the progress of various projects, revise contact information, and generate reports
Track project data such as hours and expenses, and produce reports and invoices
Assist with updates to Community Partners’ website
Coordinate, schedule, conduct outreach and provide logistical support for meetings, trainings, workshops, consultations and other convenings
Prepare materials, administer registration and day-of-event logistics and conduct event evaluation tasks
Take notes at meetings, workshops, and other convenings
Handle general clerical duties including copying, faxing, filing, data entry, and mailings
Provide coverage at Community Partners’ front desk as needed
Travel to meetings, conferences, and other work-related events

Qualifications:
Required
A bachelor’s degree or equivalent experience, with some administrative assistant experience strongly preferred
Excellent organizational, analytical, and written/oral communication skills; editing skills a plus
Attention to detail, with the ability to plan well ahead of routine deadlines and anticipate administrative support needs
Ability to manage multiple priorities and deadlines
Ability to identify issues, obstacles, and opportunities and then develop and implement effective solutions
Ability to conduct basic online research to assist with scheduling, coordinating meetings and other duties
Proficiency in Microsoft Office
Ability to work with diverse groups and in a team environment
Ability and willingness to work occasional evenings and Saturdays

Preferred
Experience with Access or other data management software
Experience or familiarity with online services such as SurveyMonkey, Formstack, Constant Contact and/or MailChimp
Experience or familiarity working in a content management system such as Drupal, WordPress or Joomla
Professional-level proficiency in Spanish and English

A Plus
Experience with event planning
Experience with managing social media

How to apply
Interested applicants should send a cover letter and resume as a single PDF attachment to:Jobs@CommunityPartners.org.Please include “Program Assistant” and your name in the subject line of your email.