Performing Arts Workshop is a 50-year-old nonprofit arts education organization based in San Francisco dedicated to helping young people develop critical thinking, creative expression, and essential learning skills through the arts. This is an exciting time to contribute to one of the most well-respected and established arts education organizations in San Francisco: this year we celebrate our 50th anniversary, so this position includes opportunities to take on special projects related to that milestone including communications and marketing-related activities. The administrative assistant reports to the director of institutional giving and is a full-time exempt position. Compensation includes a generous Paid Time Off package and benefits, including medical, dental, and vision coverage.
We’re a small staff dedicated to the social justice mission of our founder. Our work culture is defined by ongoing learning, high professional standards, a strong work ethic, investment in the growth and development of all staff, and an emphasis on work/life balance, which can include playing together as well as working hard together. The location of employment will be the Workshop’s office, located in the Dogpatch neighborhood of San Francisco (1661 Tennessee St., Suite 3-O). We hope to have the position filled by mid- to end of August so we encourage interested qualified individuals to apply ASAP.
While office management duties are paramount, this position can potentially accommodate specific skills and interests the person filling it brings. In other words, this is well beyond a receptionist position and development within the organization may be considered for a motivated and skilled person.
Major Responsibilities:
General office support: Schedule meetings; direct phone calls; manage office calendar and special projects calendars; handle and direct incoming and outgoing mail; process bills for office expenses (phone, internet, rent, etc.); manage office supply inventory and ordering; manage outside vendors, e.g. tech support, utilities (phone, internet), copy machine , project specific experts (as needed), etc; negotiate contracts with vendors as assigned; maintain check log; maintain office equipment; maintain staff and board contact lists; lead staff in maintaining the office space; and general office management needs.
General staff support: Support office staff as needed with photocopying, collating, mailing, scheduling, note taking, and correspondence. Assist the executive director with correspondence and special projects as needed. Manage the Workshop staff meeting calendar.
Reception: Serve as primary office greeter for visitors and to receive mail and parcels.
Board support: Assist the executive director in coordinating and planning board meetings and events. Order food and refreshments for board meetings and retreats. Take minutes and notes at board meetings.
Maintenance of media archive, art supplies, and resource materials: Maintain organizational media archive, artist work samples, art and music supplies, and inventory of other program resource materials and collateral.
Technology management: Act as the administrator for the Workshop’s Google Apps and info@performingartsworkshop.org account, manage tech support vendor. Troubleshoot tech issues when necessary. Monitor the Workshop’s Survey Monkey account for internal use.
Marketing and communications support: Assist with the production (conception, writing, and editing) of promotional materials, website updates, press releases, creative briefs for vendors, e-newsletter, social media, and newsletter production and mailing.
Event support: Provide support as needed in the planning and carrying-out of events such as donor appreciation events and student showcases.
Special projects: Coordinate special projects as designated by the executive director and / or other senior staff.
Required skills and qualifications:
Excellent attention to detail and ability to manage multiple ongoing tasks
Excellent written and verbal communication and interpersonal skills, including sense of humor and calm under pressure
Proven ability to work independently and take initiative in decision-making and problem-solving
Knowledge of computer applications, including Windows, MS Word, MS Excel, Google Apps, and Adobe.
Commitment to work in a fast-paced nonprofit environment that also values work/life balance
Preferred Qualifications:
B.A. degree in liberal arts, arts administration, education, fine arts or equivalent professional experience
Personal connection to an equity and social justice-based mission and a passion for joining forces with our small staff in achieving it in proven and innovative ways
Interest in professional development and growth
Knowledge of social media (Facebook, Twitter, Instagram, WordPress) best practices
Project management experience
Knowledge of web design, including experience with Dreamweaver software and other Adobe Creative Suite applications
Knowledge of and interest in the Bay Area arts education community
Experience working with government agencies and/or public school districts
Performing Arts Workshop is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities. For more information on the Workshop please go to: www.PerformingArtsWorkshop.org.
How to apply
Please e-mail your resume, cover letter, and a brief writing sample to:
info@PerformingArtsWorkshop.org
Subject: Administrative Assistant Job Search
NO CALLS PLEASE.