Founded in 1997, Rooftop Films is an innovative, grassroots, non-profit, film festival and production collective based in Brooklyn, NY. Rooftop Films has grown to become one of New York City’s leading film organizations, serving over 45,000 audience members. Our mission is to engage and inspire diverse communities by showing movies in outdoor locations, creating innovative events, and teaching filmmaking to young people in addition, Rooftop Films provides professional equipment at low-cost to artists, educational institutions, and other non-profit organizations.
Rooftop Films has grown tremendously over the last few years, and we are looking for an Event Manager to take a crucial role in the production of the Summer Series. The Rooftop Films Summer Series runs every weekend, May – August, presenting 45 shows at over 19 different outdoor locations in NYC.
This is a flexible, creative position, employing a variety of skills. The position is full-time, working one or two days in the office and on-site management of our Summer Series shows on Fridays, Saturdays and some weeknights. The contract period is from March (pre-production) through end of August.
Rooftop screens in multiple locations that require us to load-in and load-out each night. Since there are many venues, each with their own particulars, certain basics change from venue to venue. The position is unique in that it requires the Event Manager to utilize a variety of skills including location management, theater house management, and operations management of venues; all combined with the general needs of a Summer Series into one.
We are looking for someone creative, energetic, forward thinking, and committed with exceptional organizational skills and a dedication to Rooftop Films mission. Strong managerial and leadership skills are a must, as this potion will oversee on-site show staff and volunteers. It is imperative that the person in this position be able to multi-task, manage time and people, be able to work collaboratively with internal staff and external constituencies at all levels and have strong customer service skills. He or she must possess solid writing and verbal communication skills, as well as the ability to think of new ways to impact our events and streamline processes.
Responsibilities
Meticulous on-site execution of events:
Liaison with venues and their staff.
Manage load in and load out.
Supervise chair set-up, tables and tents for Rooftop Films, sponsors, etc.
Oversee crowd flow, ushering, audience relations.
Supervise box office/ticketing.
Manage set-up and supervise staffing of information and merch tables.
Hospitality (talent, sponsors, etc.).
Manage and lead event support staff and volunteers.
Secure venue and event permitting (D.O.B, Parks Dept., Catering, etc.).
Supervise and manage Box Office Coordinator in office and on-site.
Supervise and manage Volunteer Coordinator in office and on-site.
Develop production schedules, show flows and production timelines.
Hire and supervise on-site event support staff.
Work closely with technical staff in office and on-site.
Financial management: track and manage show related expenditures.
Supervise support staff in relation to prepping and packing show materials, creating signage and other logistics as needed.
Summer Series “wrap-up” and paperwork at the end of the summer.
Oversee, manage, mentor and evaluate interns regarding venue management tasks – volunteers, supplies, lists, etc.
Qualifications
Minimum 3 years event production, house management, venue operations management and/or film festival experience.
Possess flexibility, strong organizational, project management, writing and verbal communication skills.
Be culturally engaged. A familiarity with and interest in independent film is a plus.
An understanding and dedication to our mission.
Ability to thrive in a small team environment, to take responsibility and to meet tight deadlines.
Ability to work collaboratively with internal staff and external constituencies at all levels.
Supervisory/training experience preferred.
Basic computer skills required, including spreadsheets and databases; familiarity with Adobe Creative a plus.
Ability to work flexible hours as required, including evenings and weekends.
Understanding of and experience securing permits a plus.
Start Date: March, 2016
How to apply
We recommend you look over our website www.rooftopfilms.com to thoroughly learn about our organization. Then send a resume, cover letter, and references to: Genevieve DeLaurier, Managing Director at jobs@rooftopfilms.com
Please note the position in the subject line. Applications must be received by February 22, 2016.
NO PHONE CALLS OR FOLLOW UP EMAILS PLEASE.
Receipt of applications will be acknowledged via email. Not all applicants will receive interviews.
Rooftop Films is an equal opportunity employer, and strongly encourages women and people of color to apply.