ABOUT THE IDA

The International Documentary Association (IDA) is dedicated to building and serving the needs of a thriving documentary culture. Through its programs, the IDA provides resources, creates community, and defends the rights and freedoms of documentary artists, activists and journalists.

Founded in 1982, the IDA is a nonprofit 501(c)(3) organization whose mission is to ensure that nonfiction filmmakers have access to the services and legal protections they need to successfully practice their art. Journalists, students, educators and documentary film enthusiasts also rely on the IDA’s programs and services to enhance their understanding of the art form and the subjects that are illuminated in the films.

POSITION: Filmmaker Services Coordinator

The International Documentary Association is looking for a Filmmaker Services Coordinator. This is a flexible part time position, approximately 24 hours per week. The Filmmaker Services Coordinator will assist the with the day-to-day operations of the department, and specifically IDA’s Fiscal Sponsorship and Granting Programs. More information about fiscal sponsorship is available here:www.documentary.org/sponsorship

The position is entry level, with possible room for growth within the organization.

Schedule: Part-time, 24 hours per week. Flexible schedule. Occasional presence at local weekend or evening events may be required.

Reports to: Filmmaker Services Manager

Job responsibilities include:

Responding to program inquiries and filmmaker questions via phone and email.

Organizing submissions for review, corresponding with program applicants and generating and sending acceptance and rejection notifications.

Generating, tracking and maintaining fiscal sponsorship agreements, grant contracts, financial documents and other program paperwork and files.

Updating and maintaining database of sponsored projects and filmmakers. (CMS: Drupal platform).

Coordinating and tracking status of sponsored and supported projects by requesting and maintaining project reports.

Responding to information and data requests made via Google Docs and JotForm

Importing content and sending out periodic eBlasts and/or eNewsletters using Constant Contact.

Assisting Filmmaker Services Manager with posting relevant articles, links and other useful information in IDA’s LinkedIn Group and other social media platforms.

Tracking and coordinating updates to the communications staff related to exhibition and recognition (awards) of projects supported by IDA.

Assisting in other departmental tasks initiated by Filmmaker Services Manager and Director of Filmmaker Services, including conducting research, fielding general questions, and other support tasks as needed.

Occasionally providing on-site support during filmmaker services events in Los Angeles.

Other duties as assigned.

Qualifications:

Desire to learn and grow with a small arts and media nonprofit dedicated to serving the needs of documentary filmmakers around the world

Strong organizational skills with keen attention to detail

Demonstrated ability to meet deadlines and complete tasks with minimal supervision

Excellent computer skills with demonstrated ability to quickly learn new programs and software and to troubleshoot and problem solve independently

Experience and proficiency using content management systems and a variety of software applications (will train on specific systems and platforms as needed)

Experience with Excel and ability to use basic functions in putting together spreadsheets

HTML experience preferred

Professional demeanor

Self-confidence and ability to problem solve and take initiative

Excellent communication skills and flexible, collaborative working style

Strong ethics, judgment and decision making skills

Demonstrated interest and/or experience in documentary film or other media a plus

Demonstrated interest in the nonprofit field through volunteer work, work experience, internships and/or educational background a big plus

EDUCATION

Bachelor’s Degree preferred, recent grads welcome. Will consider relevant experience in lieu of degree.

COMPENSATION

$18/hour

IDA is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, or veteran status.

How to apply

Please send a resume and cover letter to sponsorship@documentary.org. Include “Filmmaker Services Coordinator Position” in the subject line.