Peninsula Symphony of Northern California, entering its 67th Season, is hiring an Administrative Assistant/Education & Outreach Coordinator. This position will work closely with the Operations Manager, Managing Director, and Board of Directors to support many of the day-to-day operations of the Symphony. The right candidate should be extremely friendly, self-motivated, tech-savvy and ideally have a great passion for symphonic music.

Specific responsibilities include:

Administrative Assistant:

-Acting as the point person for in-house Box Office, taking a limited number of phone orders for tickets and subscriptions, reconciling daily online sales and preparing and updating reports on ticket sales;

-Overseeing front-of-house at Symphony concerts, including Box Office and/or Will-Call and the oversight of volunteers and/or interns;

-Preparing invoices for approval, then preparing checks for signature and distribution;

-Supporting marketing efforts as needed, including pulling reports and data lists, and being an active participant of the Symphony’s Marketing Committee;

-Keeping the Symphony’s social media accounts and website updated as needed;

-Issuing gift certificates and vouchers as directed in response to requests from other organizations, and maintaining a log of such;

-Preparing donation acknowledgement letters and receipts, and maintaining a log of donations received;

-Ensuring smooth operation of the Symphony office, including maintaining office supplies, ensuring office equipment is functional, making sure general office e-mails and phone calls are answered in a timely fashion, etc.

-Otherwise supporting the Operations Manager and Managing Director as needed.

Education/Outreach Coordinator:

-Overseeing in-school assembly performances by chamber groups, including scheduling, coordinating all logistics, and maintaining a presence at assemblies as needed;

-Coordinating two youth competitions each season, including getting publicity and application materials to teachers and students, coordinating location and judges, and handling all logistics;

-Assisting in production and logistics for two free family-oriented concerts each season;

-Providing requested data and reporting for grant applications as needed;

-Acting as the staff liaison to the Board Education Committee;

-Actively working to develop and expand the programs beyond their current reach.

Excellent computer skills a must, including Office suite and social media platforms; experience with WordPress, Photoshop, InDesign, QuickBooks helpful, but willingness to learn is a must.

This is a part-time (25-30 hours/week) position, mainly Monday-Friday mid-morning to mid-afternoon (with some flexibility therein), but also requires attendance at 12 concerts each season (most are on Friday or Saturday evenings), and may require attendance at a handful of other events during the year. Reports to Operations Manager. The ideal candidate will be able to start mid to late July. Salary DOE.

How to apply

Please submit resume and references by e-mail to daniel@peninsulasymphony.org.