LAB Operations Associate

Brooklyn Laboratory Charter School (LAB) is an open enrollment public charter school opening in downtown Brooklyn in 2014 to serve grades 6-12. LAB’s mission is to provide students with the academic foundation, digital literacy, and leadership skills necessary to succeed in college and careers. LAB employs a next generation, blended learning model with a rigorous college preparatory curriculum with a focus on personalized learning. We have support from the Bill & Melinda Gates Foundation, the Next Generation Learning Challenge, and the Charter School Growth Fund.

Brooklyn LAB is looking for an Operations Associate to work with our Director of School Operations to support all non-academic operations at the school, ensuring compliance with its charter and all laws and regulations. This position reports to the Director of School Operations. He/she is specifically responsible for the administrative systems and routines of the school.

Responsibilities

Day-to-Day: Oversee the day-to-day activities of the school, including school food, transportation; serve as the initial point of contact for school stakeholders and constituents; and manage phone and mailing systems, including incoming and outgoing routine communications to stakeholders.

Financial transactions and operations: Support the day to day operation of LAB’s financial system, including the integrity of financial accounting records. Support daily financial and business activities, including procurement processes and associated school supply, inventory management and asset tracking systems under the supervision of the Director of School Operations and the school leadership team.

Student Information Systems: Manage school-wide daily attendance and behavior tracking systems; support the collection and maintenance of student records to ensure compliance with all applicable laws and regulations.

External reporting and compliance: Ensuring compliance with state and federal regulations; ensuring all required financial reports are submitted in a timely and accurate manner; monitoring management/lease/charter agreements, with particular attention to financial reporting requirements; and maintaining effective working relationship with the authorizer, the state, and other regulatory and oversight agencies.

Human Resources: Administering personnel matters, including (through vendors) payroll, benefits, and COBRA; properly implementing school policies and procedures relating to HR; providing appropriate information and assistance to staff regarding personnel matters and benefits; providing effective support and advice to the administrative team on personnel and HR issues; ensuring that all staff hold credentials required by law and pass background checks; preparing and maintaining legal personnel-related documentation (including employment statements of hire, disciplinary procedures, and terminations of employment); maintaining up-to-date personnel files; assisting with salary budget planning and staffing requirements.

Meals: Supports LAB’s school meal programs; ensure compliance with regulations outlined in the National School Breakfast and National School Lunch programs; track all free and reduced-price lunch eligibility and ensure timely collection of meal payments.

Testing: Manages the operational logistics of student test administration (formative, interim and summative testing), including the distribution of test materials to the classroom, and the collection and aggregation of test results.

Special Events: Manage logistics and communications for special events, school activities, meetings and local field trips.

Facilities: Assist with campus upkeep and beautification initiatives.

Other support as needed by the DSO.

Qualifications:

Candidates must have a Bachelor’s degree and experience working in urban and/or charter school operations experience.

An ideal candidate for this position:

Demonstrates the belief that every student can work hard, excel academically, and graduate from college and leads in a way that reflects LAB’s mission and values;·

Demonstrates a commitment to urban school leadership and management.

Manages time and resources effectively, prioritizing efforts according to organizational goals;

Multi-tasks and balances detailed steps with strategy to ensure successful project completion.

Holds him/herself and others accountable for ensuring high achievement for every student;

Possesses strong written and verbal communication skills, and a leads through communication and presence;

Exhibits willingness to engage in difficult conversations and make hard decisions;

Takes initiative, goes above and beyond typical expectations, and demonstrates relentless drive and determination to achieve exceptional outcomes and results;

Follows through on commitments and promises with an appropriate sense of urgency;

Exhibits resilience in overcoming setbacks and remains constructive despite resistance or failure; demonstrates tenacity; supports perseverance in others;

Demonstrates flexibility and adjusts plans to achieve intended outcomes;

Focuses on results and how they are achieved; does not confuse effort with results;

Identifies, analyzes and prioritizes complex problems and key issues;

Gathers information from multiple relevant sources and stakeholders when problem-solving;

Anticipates and identifies problems in a timely manner; makes timely decisions in consultation with superiors, using intuition as well as data in the face of ambiguity;

Establishes decision-making processes, communicating how decisions will be made and who has input, and ensuring that decisions are made by those best suited to make them;

Demonstrates the ability to evaluate results and use data to drive decision-making. Considers both the longer-term and unintended consequences of potential decisions;

Takes responsibility for behavior, mistakes, and results, learns from successes and failures, and teaches others to do the same;

Continuously and humbly seeks opportunities for personal and organizational improvement; proactively solicits and willingly accepts assistance;

Promotes and contributes to a culture of sharing effective practices;

Demonstrates professionalism in diverse situations;

Accurately reads group dynamics to maximize individual strengths;

Exhibits confidence, competence and a sense of possibility, including when under pressure.

Non-Discrimination Statement

Brooklyn Laboratory Charter School provides equal employment opportunity to all employees and applicants for employment without regard to race, color, national origin, religion, sex, age, disability, citizenship status, marital status, creed, gender orientation, sexual orientation or any other characteristic protected by law.

How to apply

Submit cover letter and resume to careers@bklynlab.org with the subject line : Junior Operations Associate

Or apply directly on our website at https://www.formstack.com/forms/?1764106-w4conETaYu