Administrative Associate

Jaffe Management, Inc.
www.jaffemanagement.com
Part Time Position – 28 Hours a Week – Monday to Thursday – Business Hours

Twelve Person Association & Non-Profit Management Firm is seeking a motivated and energetic person to work with professional/trade associations and non-profit organizations. This individual must have demonstrated ability to work in a team oriented, fast paced, customer service focused environment. We are looking for a friendly, outgoing, self-starter, who can learn projects and then manage them independently, and believes no tasks are too big or too small.

Duties

Initial point of contact for members and Board members, either in person, on the telephone or by email; answering questions, providing materials or referring inquiries.
Maintains continuing education credit letters and distributes to conference attendees as needed
Creates and mails certificates
Takes and transcribes minutes at Board Meetings and other meetings as needed
Creates email newsletters, updates website using content management systems
Maintains, updates and distributes Association calendar; sends reminders for meetings and teleconferences as needed
Assists with preparation, set up, and on-site tasks of conferences and seminars
Updates & maintains multiple listserves and contact lists
Assists Operations Manager with membership needs and processes
Opens, sorts and distributes mail.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
Keeps equipment operational by following manufacturer instructions and established procedures.
Assists staff with mailings, label making, copying and collating.
Other general office responsibilities as assigned by the Operations Manager.

How to apply

Information about Position and how to Apply:

Office is located in midtown. This is a part time position for 28 hours a week. Hourly rate in mid to high teens depending on experience. Please note there are two weekends a year one in January, one in May where weekend work would be involved.

Resumes without cover letters will not be considered. Please note this is a part time position without potential for a full time role. Candidates should clearly indicate that they are interested in a long-term part time role. Please apply at hr@jaffemanagement.com

Position will start as soon as we secure the right candidate.

Jaffe Management, Inc. is an equal opportunity employer. We recruit, hire, train, and promote without discrimination due to age, race, color, religion, sex, sexual orientation, national origin, citizenship, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law.