JOB TITLE: Administrative Manager

REPORTS TO: Executive Director

OVERVIEW:

The Administrative Manager is a key team member of a small, energetic staff (4 people). He/she takes primary responsibility for all administrative needs for the Museum including marketing and public relations and support for fundraising and membership. She/he must have organizational, computer and communication skills and be responsible for the efficient management of the Museum’s multi-faceted office.

RESPONSIBILITIES:

Maintain business processes and implement best practices. Regularly review and update museum policies and procedures to ensure strong internal controls.
Coordinate all marketing efforts in partnership with key staff.
Provide support for special events, including all fundraising events, member receptions, etc.
Maintain and update accurate databases. Generate statistical and specialized reports required to manage fund-raising, marketing and special events.
Maintain cooperative and effective working relationships with museum staff, board, visitors, volunteers, donors, local business and cultural organizations.
Provide executive administrative support for the Executive Director.
Maintain social media presence for the Museum (Facebook, Twitter, Instagram).
Update website as needed to keep information current.

Generate solicitation and thank you correspondence.

Interface with bookkeeper in managing revenue, sales and donor reports.
Maintain Museum calendar.
Maintain Board of Directors’ calendar and contact lists.
Manage office supplies, equipment repair and maintenance.
Manage mailings.
Create and distributes Eblasts as needed.
Coordinate all insurance coverage with insurance broker

QUALIFICATIONS:

Minimum 5 years of administrative experience

Excellent written and oral communication skills

Proven management skills

Interest, enthusiasm and affinity for fundraising and working with people

Non-profit experience helpful

REQUIRED PROFICIENCIES

FileMaker Pro

Lightspeed Point of Sales System

Mac Operating System

Microsoft Office full suite

Keynote/Powerpoint skills

Hardware/Software troubleshooting

Wired and wireless network and server management

PREFERRED PROFICIENCIES

InDesign
Illustrator
Acrobat
HTML
Photoshop

PERSONAL ATTRIBUTES

Excellent communication and problem-solving skills.
Strong attention to detail as well as solid organization and time management skills
Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues.
Able to work accurately in a fast-paced environment and handle multiple tasks simultaneously.
Ability to prioritize between multiple demands, set priorities, and work well under pressure.
Proven ability to make independent decisions.
Previous Non-Profit experience desirable.
Passion for the arts.

How to apply

To apply, please send cover letter and resume to admin@svma.org