Department: Administration
Reports To: Office Services Manager
Status: Regular, Full-Time, 30 hours per week – Additional 10 hours available for facility maintenance work if candidate is qualified.
FLSA: Non-Exempt
Hiring Range: 12 ($16.28-$18.11 per hour) for Building Coordinator hours. $25 per hour for facility maintenance hours.
Closing Date: Thursday November 19th or until filled
Scope
Neighborhood House operates a multi-tenant center designed to be a welcoming and safe place for the community to gather and to access resources through its use of technology and environmentally friendly materials. This building is home to a wide range of education, services and community activities for youth and adults.
The Building Coordinator will monitor daily operations of the Neighborhood Center including general oversight of the building. They will provide reception or oversee volunteers serving in this capacity. In addition to trouble-shooting and problem solving at the building, the Coordinator will be responsible for maintaining meeting room schedules and building communications and protocols. The Coordinator will facilitate the delivery and inventory of program items as well as their distribution. They will also monitor maintenance, equipment, janitorial, and supply order needs. The Building Coordinator will provide support to additional Neighborhood House sites as needed.
Responsibilities
Building Coordination
Establish and maintain a welcoming environment and friendly reception services in coordination with volunteers and building tenants; ensure front desk coverage during business hours; and fulfill the Neighborhood House mission of No Wrong Door services for all visitors.
Oversee and monitor building operations including equipment, maintenance, safety and security, and monthly reporting for electronics (copiers, printers, etc.). Solve problems as they arise and discuss challenging problems with supervisor in a timely manner.
Ensure janitorial services consistently meet high standards. Order janitorial and specific office supplies for building.
Manage all building communications including regular mail, interoffice mail, shipments and packages. Distribution of community announcements.
Update Specific Neighborhood House Site website regularly.
In coordination with the Neighborhood House Facilities Manager; enforce building use policies/protocols including parking, room usage and living green practices.
Manage scheduling of the building’s use including physical sign-in schedules, online calendar updates and maintenance (Trumba), respond and schedule requests for meeting space use, update building schedule signage and coordinate all room preparation and booking.
Supervise, recruit and train all volunteers working at front desk. This may include interns, work study, youth and/or episodic volunteers. Works together with the Neighborhood House Volunteer Coordinator to ensure compliance with all volunteer protocols.
Ensure that all guests are welcomed to the Center and have an opportunity to tour the building and the broader community.
Ensure barriers are reduced or eliminated to ensure cultural relevance and accessibility.
Track facility usage including Neighborhood House programs and activities, as well as those of outside agencies, and input into MIS system.
Assist with coordination and preparation for funder tours, and monthly building and community events.
Maintain all bulletin boards, brochure displays and community announcement mediums.
Perform all other duties as assigned.
Qualifications
Minimum Qualifications
High School Diploma or GED.
Two years facility oversight experience or work with equivalent level of responsibility.
Ability to work both independently with considerable self-direction, and as a contributing member of a team. Ability to trouble-shoot and problem solve.
Ability to read and understand building systems and equipment manuals (such as copier, phone, temperature controls, security, etc.).
Must be extremely organized and detail oriented.
Ability to communicate effectively, both orally and in writing, with individuals from a wide range of professional and cultural backgrounds.
Willingness to comply with the established agency performance standards which may include: productivity/personal responsibility, client/customer service-orientation, embracing a team player orientation, entrepreneurialism, and maintaining a professional demeanor.
Must have reliable, independent transportation for travel in King County.
Proficient with Microsoft Office software, scheduling software (the center will be utilizing Trumba), basic web knowledge for updating the site website.
Current First Aid certificate within 30 days of employment (maintain current certificate during employment).
Current CPR certificate within 30 days of employment (maintain current certificate during employment).
Adult and Child Protective Service Training (within 2 weeks of employment.)
Must be able to work a flexible work schedule, including some weekends or evenings, as necessary.
Must pass Neighborhood House Background check requirements.
Benefits
Click here for more details about our benefits program.
Employment Practice
Neighborhood House is an Equal Opportunity Employer. Applications are considered without regard to race, age, sex, color, creed, religion, disability, national origin, marital status, mental or physical handicap, sexual orientation (heterosexuality, homosexuality, bisexuality) and expression of gender identity or any other classification protected by law. Neighborhood House encourages and gives hiring preference to current and former Head Start parents and children. We encourage people of color and residents of the communities we serve to apply.
How to apply
Application Procedure
Submit agency application PDF along with resume and cover letter. For your convenience, we offer several ways for you to submit your completed application:
Email:
nhjobs@nhwa.org
Fax:
(206) 923-6776
In Person or Mail to:
8:00am – 5:00pm Monday-Friday
Neighborhood House
1225 S. Weller Street, Suite 510
Seattle, WA 98144
Attn: Human Resources
For more information
Inquiries may be directed to Human Resources at (206) 461-8430 or by e-mail to nhjobs@nhwa.org.