Job description
Founded in 1990 by a formerly homeless young woman, Green Doors’ mission is to transform live and communities in Central Texas. Green Doors accomplishes this by: creating affordable, safe, quality housing; providing residents with access to supportive services; and educating about, and advocating for, individuals and families struggling with homelessness and at-risk for homelessness.

Green Doors’ programmatic activity is broken out into 3 areas: 1) Housing; 2) Homeless Prevention Services; and 3) Education/Advocacy. Green Doors’ Housing Program is focused on creating different types of housing tailored to the needs of residents. Throughout Austin, the organization owns and manages 28 properties, serving approximately 400 residents annually. Through these opportunities, Green Doors is able to serve a variety of people struggling with poverty and homelessness, including veterans, persons with disabilities, and single parent families.

Green Doors Position Opening

Title: Deputy Director (Full-time, Exempt)

Reports To: Executive Director

Job Description: Responsible for managing, developing, and enhancing the internal organizational processes and infrastructure of Green Doors. This position will have responsibility for financial management and oversight, quality assurance and compliance, and programs operations.

Physical
Requirements: Bending, stooping, standing for extended periods, stretching, stair and ladder climbing, and ability to lift 30 pounds.

Qualifications: Bachelor’s degree required (accounting, finance, business, or a related field preferred). Master’s degree and/or C.P.A. licensure preferred. Minimum of 5 years of managing people and systems required. Minimum of 3 years of non-profit experience required, specifically housing or poverty community experience preferred. And a minimum of 3 years of managing government grants or contracts required.

Previous experience supervising diverse teams and/or facility operations is preferred. Previous non-profit accounting experience preferred. And experience using Quickbooks software preferred.

Excellent interpersonal and business communication skills, both written and verbal. Proven conflict resolution skills. Ability and willingness to work independently and follow instructions with minimal supervision. High level of organization, attention to detail, and ability to complete tasks. Advanced computer skills including email, word processing, databases, and spreadsheets. Ability to work with staff, tenants and community members from diverse backgrounds. Bi-lingual in Spanish preferred.

Principal Duties:
Financial Management and Oversight

Oversee and work closely with the Accounting Department to:

Ensure accurate and timely posting, verifying, and reconciling accounts payable, accounts receivable, expenses, payroll, or other accounts.
Prepare, analyze and present reports of business financial operations.
Oversee all aspects of the Payroll function, working with a third party provider to ensure accurate payroll to employees and compliance with federal and state laws.
Assist the Executive Director and Development Manager with grant compliance in the expenditure of funds and in reports to the funders; and in the development of budgets and other financial data required for grant applications.
Execute activities that prepare financials for annual independent audit.
Plan, coordinate and execute the annual agency budget process.
Ensure compliance with all state and federal contracts.
Make recommendations to improve finance and accounting systems, practices, policies and procedures.
Human Resources

Manage, develop systems and oversee the human resource functions of Green Doors, including:

Recruitment, hiring and termination of employees.
Benefits administration.
Ensuring regulatory oversight and legal compliance with Human Resource laws and regulations.
Maintaining accurate, organized human resource files, in compliance with state and federal regulations.
Operations and Administration

Oversee billing functions for all funding relationships.
Oversee reporting requirements for all funding relationships.
Oversee risk management and legal activities: letters of agreement, contracts, leases, and other legal documents and agreements.
Ensure regulatory compliance with state and federal requirements for not for profit businesses.
Oversee development and implementation of staff training.
Ensure Quality Assurance systems are in place and meet the needs of the organization.
Ensure both paper and electronic records are being kept in compliance with regulatory requirements.

Program Operations
Oversee and work closely with the Programs team to:

Monitor delinquencies, and oversee eviction process, if necessary.
Ensure occupancy goals are met.
Resolve tenant complaints, including overseeing the grievance policy.
Ensure compliance with federal fair housing requirements, including resolution of reasonable accommodation requests.
Conduct regular file reviews to ensure compliance.
Implement and maintain compliance with client data tracking systems.
Ensure educational and supportive service annual goals are met.
Coordinate tenant selection process in accordance with HUD and fair housing requirements.
Conduct criminal background checks for all potential tenants, and resolve appeals.
Ensure the food pantry stays in compliance with health requirements.
Identify volunteer projects and assist in coordinating and providing leadership for volunteer projects.
Assist in organizing special events, i.e.Veteran’s Day event, holiday activities, etc.
Recommend program improvements and policy changes.
Set the on-call rotation schedule, and provide back-up coverage in the event of an emergency or staff vacancy.

Facilities Management
Conduct regular inspections of properties for safety/maintenance needs.
Ensure maintenance and repair needs are addressed promptly; emergency maintenance to be addressed within 24 hours.
Ensure regular and preventive maintenance schedules for all properties are completed.
Conduct annual inspections of all properties to determine an inventory of maintenance needs and formulate a capital improvement plan.
Additional Requirements: Employee must satisfactorily complete a criminal background check, motor vehicle records check, and have a valid Texas Driver’s License to be eligible for employment. Position requires reliable transportation. Evening and weekend hours will be required. Wearing a pager for resolution of emergencies will be required.

How to apply
Please email a cover letter and resume to hiring@greendoors.org and please include the position for which you would like to be considered in the subject line of the email. Please visit our website at www.greendoors.org for more information on the organization. Please do not contact by phone. EOE.