Reporting directly to the Executive Director, the Director, Human Resources (HR) & Administration, has responsibility for oversight of all HR and administrative activities. The position plans and implements operational processes and policies in all phases of HR and organizational administration activities and works cross-functionally and collaboratively to assess, anticipate and solve HR-related issues. The position ensures the organization is in full compliance with applicable federal, state and local laws and regulations and implements and evaluates ongoing HR policies, programs, functions and activities in order to attract, retain and motivate high performing employees. The position oversees all domestic facilities management and logistics, corporate insurance, maintenance of information technology (IT) systems, procurement and contracts, and meetings and travel. The position also participates as an integral part of senior management teams in reviewing, developing, implementing and evaluating objectives, philosophy and strategic planning in relation to policies, procedures and trends in HR management. The position also serves as principle advisor to the ED on HR and administrative issues.

Essential Functions

General Leadership and Oversight

Acts as primary HR and administrative officer of the organization. Oversees domestic HR and administrative operations to ensure effective, efficient and legally compliant processes are followed. Designs, coordinates and continuously evaluates HR, IT, logistical and other supporting systems to ensure best practices and alignment with organizational objectives. Partners with Director of International Operations & Compliance to address overall compliance and risk management of the organization for both domestic and international activities. Fosters teamwork, partnership and collaboration among management, staff at all levels, contract employees and subcontractors to ensure smooth operation of organization. Seeks to develop integrated and innovative HR solutions that bring out the best in staff while promoting our mission. Identifies and stays current on legal requirements and government regulations to ensure compliance and continuously monitors HR and administrative activities to mitigate risk.

Human Resources

Accountable for all benefit plans (health, life, COBRA, short/long-term disability workers’ compensation, unemployment and retirement) and salary programs including analysis of cost-effectiveness, market competitiveness, internal equity, compliance and appropriate recordkeeping
Ensures organization-wide development of staff capacity (leadership, project management, organization, communication, financial, computer skills, etc.)
Oversees recruitment, on-boarding, retention, training and development, employee relations and separations in accordance with overall objectives of the organization and ensures compliance thereof
Oversees performance coaching process, including professional development plans
Maintains and expands knowledge and understanding of existing and proposed federal, state and local laws/regulations affecting HR management and ensures compliance thereof
Identifies HR trends that could impact organizational objectives and/or operational resources and develops means to address, as needed
Oversees processing of payroll
Serves as point of contact for all staff

Administration

Accountable for all activities of organization’s domestic facilities, operations, office equipment and systems
Ensures staff are aware of policies, procedures and changes as they occur and that all HR and administrative manuals, handbooks and guides are current
Continually enhances office operations and ensures administrative policies and procedures are maintained
Ensures proper inventory and maintenance of goods consistent with federal regulations and terms of cooperative agreements
Manages vendor relationships
Ensures contracts for office support and administration (property and liability insurance, machinery repair, IT systems and support) are reviewed annually
In conjunction with the Finance and Accounting team, manages procurement of goods such as computer equipment, automobiles, furniture, etc. and oversees inventory management of these goods
In close coordination with Finance and Accounting team, reviews, as necessary, contracts, subcontracts, amendments or other legally binding documents to ensure compliance

Supervision and Support

Directly supervises, manages and provides coaching to relevant office and administrative staff
Guides and advises on supervision and performance coaching of all staff to ensure legal/regulatory compliance, success of organizational coaching process, and the development and advanced capacity necessary to further overall organizational goals and mission

Information Technology

Assists Operations Manager with IT vendors as needed
Oversees desk-side support, server maintenance and other technology needs
Oversees computer resource purchase and management

Meetings and Conferences

Oversees all travel, meeting and conference functions and ensures they are proactively managed
Ensures contracts with hotels, caterers, travel vendors and shipping companies are negotiated and executed in accordance with organizational procedures
In conjunction with the Finance and Accounting team, oversees the travel-related policies and procedures

Other duties and special projects as assigned.

Minimum Requirements

Skills/Knowledge

Advanced knowledge of core human resources functions (e.g., benefits management) and facilities management and general administrative activities (e.g., meeting management, member services and IT)
Experience in performance management, employment law/practices, employee relations, staffing and workforce planning

Excellent verbal and written communications skills; ability to relate to all levels of the organization; ability to create strong relationships quickly with leaders and employees; emotional intelligence to manage difficult messages

Expert knowledge of procurement and contract oversight
Advanced capacity to think strategically about organizational needs and options and take initiative to develop and implement

Ability to see “big picture” perspective

Comfort working within a “matrix” management environment
Strong organizational and work management skills and ability to multitask several projects at any given time
Proficiency in Microsoft office applications

Experience/Education

Bachelor’s degree in Human Resources or Business Administration; 10 years of work experience directly related to human resources management and organizational operations; or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position

Diverse experiences in managing a range of administrative areas of responsibility and systems
PHR or SPHR certification preferred

Physical Effort and Dexterity

Occasionally required to use general maintenance tools
Must occasionally lift and/or move up to 50 pounds

Visual Acuity, Hearing, and Speaking

Excellent verbal and written command of the English language
Ability to read lengthy paper and electronic reports with small, detailed print

Environment and Scheduling

Interest in working with a national HIV/AIDS and hepatitis public health organization
Interest in working within a diverse environment
Willingness to travel domestically as needed

This position is classified FLSA EXEMPT.

Employer’s Rights

This job posting does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in the job description, which will be provided at hire.

Employer has the right to revise the job description at any time. The job description is not a contract for employment, and either employee or employer may terminate employment at any time, for any lawful reason.
How to apply

Qualified candidates should apply by email to HumanResources@NASTAD.org. Subject line should read “Director, HR and Administration” only. A resume and cover letter including salary requirements should be attached (PDF or Word). Submissions that do not follow the above instructions will not be considered as applicants.

Due to the extremely high volume of resumes submitted, only those selected for interviews will be contacted. NO PHONE CALLS in reference to this position will be accepted.