Job description
Background
YouthBuildPhiladelphiaCharterSchool is a 12th-Grade-only, diploma-granting program of academics and job-training for young adults between the ages of 18 and 21 who have dropped out of high school. The school enrolls approximately 220 students each year. Students alternate between six-week sessions of academic instruction and vocational training. The vocational training consists of an array of programs, including building trades, business/customer service, early childhood education and healthcare. YouthBuild Philadelphia is an award winning, flagship program of the national YouthBuild movement, and has been named a Top Workplace by the Philadelphia Inquirer for six consecutive years. The program’s core values are excellence, perseverance and respect.
Mission
Our mission is to provide out of school youth in Philadelphia with the broadest range of tools supports and opportunities available to become self-sufficient, responsible and productive citizens in their community.
Responsibilities
YouthBuild Philadelphia relies on grant funding to support the majority of our program services to students. One of our major funders is the U.S. Department of Labor (DOL). The primary responsibility of the DOL Grant Coordinator is to coordinate all of the programmatic aspects associated with our DOL Grant. This position will report to the Operations Manager. Regular hours for this position are from 8:30 a.m. – 4:30 p.m.
The specific responsibilities and duties of the DOL Grant Coordinator include, but are not limited to, the following:
Work with YouthBuild Philadelphia’s programmatic staff to ensure adherence to the rules and regulations governing the grant-funding
Ensure that participants bring in all required documentation that is needed to be compliant with the grant
Collect, input and manage student-related data in MIS database system
Organize and prepare student data and files
Work with students enrolled on the DOL grant during the follow up period of the grant
Work directly with the participants currently enrolled on the grant to help them transition from the program to the placement and retention phases
Check in with participants as they work to complete their internships and bridge (to college or employment) programs
Check in with participants at least once every two weeks to ensure that they are on track, or provide them with additional guidance, training and assistance with finding a job or postsecondary placement
Distribute and manage the participant incentives in ways that are compliant with our approved policies
Collect information from participants that needs to be entered into the MIS system
Regularly review YouthBuild Philadelphia policies and procedures to ensure program compliance, consistency and equity
Manage special programming for specific grant-funded students, which includes coordinating incentives, tracking academic progress, and collecting postsecondary placement information
Conduct grant-related trainings for staff to ensure compliance
Attend grant-related trainings and meetings, as required
Assist in Recruitment of potential students for new school year
Participate in the School’s one-on-one coaching program, with a focus on DOL students
Participate DOL community service projects, keeping with service ethic of the school
Continue to develop skills through trainings and professional development offered at the school and outside
Qualifications
Bachelor’s Degree
Acts 24, 34, 114 and 151 criminal background clearances (PA, Child Abuse, Federal/FBI, and PA Department of Education)
Minimum of two years of professional work experience
Excellent verbal and written communication skills
Highly organized and detail oriented
Professional demeanor
Able to model professional behavior for students at all times
High level of attention to detail
Have strong technology skills, especially Excel
Proven ability to work independently and meet deadlines
Commitment to building relationships and working enthusiastically with young-adult students.
How to apply
To apply, send letter of interest with salary expectation and resume to Priscilla Tennant, Human Resources Director at careers@youthbuildphilly.org with the words “DOL Grant Coordinator” in the subject line. No phone calls, please.
YouthBuild Philadelphia Charter School
1231 North Broad Street, 5th floor Philadelphia, PA 19122