The Events Manager position is a full time, exempt, position, responsible for providing support and logistics management for internal and external events. The Events Manager functions as the “point person” interfacing with all internal and external clients, facilities staff, and other staff as required, ensuring that events run smoothly and the client needs are met. The hours include weekend and evenings as needed to oversee major events as scheduled.

Responsibilities

Master Calendar: Using EMS software, manage the calendar and allocation of space in the building, including what appears on the web site versus internally.
Coordination of Use of Building: Ensure that all services/events are allocated to the requested or appropriate space, and that internal and external “client” needs are met.
Service/Event Set up: Prepare written event planning work sheets and set ups describing placement of furniture, special equipment, AV and other elements of facility use. Coordinate with facilities and other staff as necessary and directly oversee more complex/major services and events
Catering and Accommodations: Serve as liaison to caterers hired to provide food services; meet with staff and members to plan events including food selection and food service options; plan menu and serving logistics, including set up and location; manage commissary; order food and supplies and oversee use of kitchens; hire and supervise accommodator as needed.
Facilities Rental: Develop and implement a marketing plan to members and appropriate organizations for use of the building, to meet and exceed annual facilities rental revenue budget; coordinate all aspects of rental contracts and event requirements; coordinate with vendors; function as administrator on duty for events as required.
Vendor Management: Coordinate with all event vendors; ensure documentation of current insurance coverage is received; ensure all vendor agreements are signed and in place for each event, and provide support as needed with routine vendor scheduling and management.
Administrator on Duty: Function as the administrator on duty on Friday evenings and Saturday mornings including all major internal and external events. Collect and collate feedback on each event for purposes of continuous improvement and facility oversight.
Policies and Procedures: Ensure all existing policies and procedures are followed, and recommend updates and development as appropriate

EDUCATION AND EXPERIENCE:

Undergraduate degree in relevant field preferred.
Demonstrated knowledge and experience with both the business and logistical aspects of catering and event management.
Strong financial skills to budget and track expenses.
Food Safe qualification a must – will provide access to training if necessary.
Strong computer skills and demonstrated capacity to learn and manage new software – experience with EMS preferred.
Knowledge of Jewish annual and life cycles highly desirable.
Team player; able to lead and be part of a team; use initiative, have sound judgment; and able to seek and take direction as needed.
Ability to manage multiple projects in a fast paced environment; able to deal with multiple requests and changes to schedule while providing the highest level of customer service.

How to apply

Please send resume and cover letter to [[mail:jobs@tisrael.org | jobs@tisrael.org]].