Friends of the Multnomah County Library
Job Posting: Executive Director
About Friends of the Multnomah County Library
The Friends of the Multnomah County Library (FOL) advocate for and support our outstanding public library. We are committed to providing supplemental funding for library programs and services, and sponsoring activities which engage people who value our library.
Position Summary
The Executive Director is responsible for the successful leadership and hands on management of FOL according to direction set by the Board of Directors. This is a 0.5 FTE, exempt position, reporting to the President of the Board of Directors.
The responsibilities of the Executive Director include:
Leadership
Participate with the Board of Directors (Board) and FOL staff in maintaining a vision and plan to guide the organization
Establish and maintain relationships with Library leaders and FOL members
Foster effective teamwork and communication amongst Board members and staff, includes providing orientation, training and administrative support to the Board
Identify, assess, and inform the Board of internal and external issues that affect the organization
Human resources planning and management
Determine staffing requirements, recruit, interview and select a diverse workforce of staff that have the required qualifications to further the organization’s mission
Oversee the implementation of human resources policies, procedures and practices including the development of job descriptions for all staff
Coach and mentor staff as appropriate to improve performance by conducting performance reviews and disciplining staff as necessary
Establish policies to ensure volunteers have the training and ability to carry out their duties
Financial planning and management
Work with staff and the FOL Budget Committee to prepare a comprehensive annual budget
Approve and distribute expenditures within the authority delegated by the Board
Work with the Treasurer, Bookkeeper and Accountant to ensure bookkeeping and accounting procedures are followed and administer FOL funds according to the approved budget and monitor monthly cash flow
Comply with taxation, withholding payments and filing deadlines
Community relations and advocacy
With the President of the Board, act as a spokesperson for FOL
Communicate with stakeholders to keep them informed of work of FOL
Enhance and refine all aspects of external communications
Establish good working relationships and collaborative arrangements with community groups, FOL members, elected officials and other organizations
Operational planning and management
Oversee the planning, implementation and evaluation of FOL programs, services and special projects, including the Book Room, Membership, Book Sales, Online Sales and the Retail Store
Monitor the programs and services of FOL to maintain or improve quality and cost-effectiveness
Draft policies for the approval of the Board and prepare procedures to implement the organizational policies. Review existing policies on an annual basis and recommend changes to the Board as appropriate
Manage the facilities used for program operations
Maintain official records and documents, and ensure compliance with federal, state and local regulations. Securely store FOL, personnel, donor and volunteer records
Identify, evaluate and mitigate risks to the organization
Ensure appropriate and adequate insurance coverage
Other duties, as assigned
Qualifications
3-5 years of experience managing staff of three or more
Demonstrated leadership and communication skills
Project management, budgeting and financial analysis experience
3-5 years of experience in fundraising
Strong computer skills including QuickBooks, Microsoft Office and Google Applications
Bachelor’s degree or 5-7 years relevant experience
The physical demands include lifting up to 25 pounds, working at a computer station, and frequent local travel. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position.
Salary and Benefits
This is a 0.5 FTE, exempt position. Salary range DOE
Benefits include Paid Time Off
How to Apply
Submit a cover letter and resume in PDF to apply@friends-library.org. No phone calls please.