Job description
The American Lung Association – National Office has an exciting opportunity for a Human Resources Assistant. Working out of the New York Office, you will get to work as part of an excellent team of professionals dedicated to our mission: to save lives by improving lung health and preventing lung disease, through research, education and advocacy.

In this role, you will be responsible for coordinating Human Resources activities including; processing new hire paperwork, attendance records maintenance, coordination of the recruitment process, and performing payroll functions.

RESPONSIBILITIES:
Human Resources:
Coordinate the recruitment function for all non-exempt, exempt and temporary positions. Provide primary support to the recruitment process. Coordinate the placement of internal and external job announcements. Coordinate with hiring manager any special outreach.
Coordinate the new hire onboarding process by preparing new hire packages and managing all first day greeting and completion of new hire paperwork to ensure legal compliance. Educate new employee on the organization’s policies and procedures.
Coordinate and track new hire and promotional introductory reviews process. Ensure new and promoted employees’ introductory reviews and job & learning targets are completed in a timely manner.
Calculate hourly timesheets for ALA regular, temporary employees and interns. Prepare Payroll Action Forms for submission to finance. Ensure all necessary payroll information is accurate and up-to-date.
Manage the attendance records and tracking system. Identify, resolve and communicate attendance discrepancies. Interpret and explain attendance policies, in response to employee’s inquiries. Generate quarterly attendance reports for staff.

Benefits:
Administer employee enrollments, terminations and changes for benefit plans. Maintain COBRA participation list and follow-up on payments. Generate required forms and notices (life insurance conversion, COBRA, HIPAA). Distribute Summary Plan Descriptions as required.
Assist in the processing/payment of life insurance death claims and in communicating with staff, family members, broker and carriers.
Assist in the processing of Short-Term and Long-Term Disability claims and tracking payments. Reconcile monthly invoices for medical, dental & vision insurance, Flex Plan, voluntary life insurance.
Manage the quarterly retiree medical billing process. Calculate the premiums to be billed and interface with Finance to monitor and follow up on late payments.
Complete and document exit interviews with departing staff.

QUALIFICATIONS:
Bachelor’s degree with at least 2 years of Human Resources/benefits experience.
Proficiency with MS Office.
Must be able to work independently and accurately on a variety of tasks.
Must have excellent organizational and quantitative skills to handle a myriad of administrative and mathematical details.
Outstanding customer service, oral and written skills are required.
Ability to work well under pressure of deadlines with high degree of accuracy.
Must be a team player.

How to apply
Please send or e-mail letter of application and resume with salary requirements to (include job title in subject of email):

Maria Vanegas-Zea
E-mail: alahr@lung.org
The American Lung Association is dedicated to a diverse workforce.

Equal Opportunity Employer M/F/D/V