Job description
General Position Summary:
The Office Manager is an essential member of our team and is responsible for maintaining smooth, day-to-day office operations, supporting our Board of Directors and staff as needed, and assisting with a variety of administrative and clerical tasks.

Essential Functions of the Job:
1. General administrative support including, but not limited to assisting with District operations, front desk reception, customer assistance (in-person and via telephone/email), light bookkeeping; maintaining office equipment, ordering supplies and services, data entry, grant documentation, and a wide range of other tasks.

2. Clerk for the Board of Directors focusing on Board meeting preparations, minutes, legal notices, web site meeting postings, dissemination of meeting packets, record keeping and assisting the Chair or members with special tasks, if requested.

3. Human resources support focusing on administering the District’s health and retirement benefit plans (coordinating benefit enrollment, renewals, updates, questions, etc.) and assisting with recruitment and on-boarding process for new District employees

Job Conditions:
The Office Manager will have an assigned desk, telephone, and computer at the District office. The District office is the primary work station for this position, and is a smoke-free and drug-free environment. The position involves extensive computer work. Long periods sitting, typing and reading from a computer screen may be required. Occasionally lifting or moving an object of moderate weight (e.g., boxes of printed materials or meeting tables) is required. Attendance at evening meetings is required.

How to apply
These are brief application instructions. For full details, please visit: https://wmswcd.org/people-places-things/people/employment-and-internships/

How to apply: Please submit by the closing date the documents listed below. Combine all documents into a single PDF and email to michele@wmswcd.org. Please title documents beginning with your last name.

Cover Letter. (Succinctly describe your interest in the position and why you would like to work for a soil and water conservation district)
Resume
Names and contact information for three professional references

Answers to five supplemental questions:
i. What is your relevant work experience in an office environment, including with managing office equipment and technology, supporting multiple staff, file management and grant documentation.
ii. What is your experience working with QuickBooks, Excel and other Microsoft programs such as Access and PowerPoint?
iii. What is your experience coordinating and taking minutes for meetings?
iv. What is your experience working for a diverse teams of professionals?
v. How do your experiences and skills match the listed desired skills and abilities?

Although electronic submission is preferred, mailed documents will be accepted. If unable to submit electronically, you may mail your materials to:

Office Manager Job
West Multnomah Soil and Water Conservation District
2701 NW Vaughn St., Suite 450
Portland, OR 97210