Now in its 25th anniversary year, Washington Parks & People’s mission is to grow citywide, park-based community health through innovation and partnerships.

Summary of Position:

Parks & People seeks a temporary, part-time contractor Office Manager to fill a staffing gap between July 27 and November 30, 2015. The Office Manager will be responsible for providing human resources and administrative support as well as backup support and gap-filling to the bookkeeping, membership + volunteer, facility operations, and management teams during the four-month period, at approximately 20-30 hours/week (Monday-Friday preferred). The position is based at the Josephine Butler Parks Center in Columbia Heights, with some visitation to the Riverside Center in Far Northeast DC. The position has some potential to grow into a longer-term one at Parks & People.

Responsibilities:

Receive 3 days of training with the Business & Operations Director in late July
Meet with the Directors team to provide back-up support as needed and to raise issues and concerns
Provide human resources support, including handling payroll, coordinating health insurance claims or concerns, and/or responding to needs and queries of employees, interns, contractors and master volunteers
Provide back-up support to the two-person bookkeeping/finance team to ensure continuity of bookkeeping and provide gap-filling of the weekly bookkeeping tasks (using QuickBooks). Be able to provide simple reports and information from the QuickBooks to the Executive Director or other staff as needed.
Develop financial invoices and reports for 3-5 grants in coordination with the Directors team
Maintain accurate physical and electronic grant, vendor, HR and finance files
Provide backup support and gap-filling for the Membership, Volunteer and Administrative Coordinator to ensure the membership and volunteer coordination proceeds smoothly per the approved processes
Provide administrative support to the WPP offices, including answering the phone, maintaining office equipment, ordering supplies, etc
Provide vendor management by handling invoices, work orders, contracts, etc and ensuring smooth coordination with other WPP staff
Respond to needs that arise by partners sharing space in the Parks Center, and provide security orientations and access cards
Work with Sites Manager and Assistant to respond to facility maintenance needs
Provide basic office IT troubleshooting to maintain all work stations and coordinate with the IT Manager on contract to provide more extensive support
Other tasks as needed

Qualifications:

2+years of experience working in an office environment (preferably non-profit), preferably in a similar role, with demonstrated success providing support in human resources, administration and bookkeeping
Bachelor’s Degree required
Proficiency in QuickBooks, Microsoft Office suite, Google apps and Windows required
Enthusiastic, flexible attitude and well-rounded, with willingness to learn and a desire to contribute
Non-violent listening and communication skills
“HQ” (heart or hospitality quotient) emotional intelligence traits: kindness and optimistic outlook; curious intelligence; empathy; work ethic; integrity; self awareness
Commitment to social and environmental justice and the mission of Parks & People

How to apply

Email your resume, cover letter, 3 professional references and hourly salary requirement to wppoperations@washingtonparks.net