Title: Operations Coordinator
Reports to: Director, Finance and Administration and Director of Special Events
The Inter-American Dialogue seeks an entry-level staff person to join its excellent team. The Operations Coordinator will support Dialogue’s team in a range of activities (see below).A Bachelor’s degree is required. Minimally, we require an individual who is extremely organized, friendly, poised and has excellent judgment. Experience in using a database such as NEON, GT PRO, Sales Force, Salsa, Adobe Creative Suite or other CRM system is required. Strong computer skills (including Outlook, Word Excel,) and fluency in Spanish and/or Portuguese is also required.
S/he will have initiative, excellent communications, organizational, and administrative skills, outstanding problem-solving skills, and the ability to communicate effectively in both English and Spanish. Candidate must have the ability to juggle multiple projects with competing priorities simultaneously while being able to work under short deadlines, and deliver in a rapidly changing, fast-paced office environment.
The Operations Coordinator will work under the direction of the Director, Finance and Administration and Director of Special Events. This position requires a high level of collaboration with the entire staff, but mainly with staff from Office of the President.
PRINCIPAL DUTIES AND RESPONSIBILITIES
50% Database Support
Assist in maintaining the Dialogue’s database and ensuring quality control
Assist staff with database questions
Design and deliver user training ( in collaboration with outside vendor)
Assist with project management (i.e. Annual Dinner’s Awards )
25% Event Production Support
Collaborate with program staff on pre and post events tasks including, but not limited to: database entries, vendor communications, billing and other correspondence.
25% General Office Support
Answer phones, greet visitors and handle vendor issues, as needed
Oversee general e-mail addresses ( iad, meeting, webcast and other) as needed
Assist with preparation of materials for board meetings
Order and maintain office supplies
Assist with new employee orientation
Supervise and manage work load of intern
The Inter-American Dialogue is Washington’s leading forum for exchange among opinion leaders of the Western Hemisphere, and an independent, nonpartisan center for policy analysis on economic and political relations in the Americas. Its 100 members from the United States, Canada and Latin America include former presidents, prominent political, business, labor, academic, media, military and religious leaders.
The Inter – American Dialogue is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation or any other legally protected status. The Inter – American Dialogue accepts resumes from all qualified applicants, particularly women and minorities.
For consideration, please submit your resume, a cover letter, one writing sample in English and one in Spanish to jobs@thedialogue.org. Writing sample should not exceed half page. Please indicate last name and position for which you apply in subject line.
If you prefer you may send the materials by mail to Human Resources, Inter-American Dialogue, and 1211 Connecticut Avenue, NW, Suite 510, Washington, DC 20036. Only applicants meeting minimum qualifications for the position will be considered.
Position will be open until filled.
No phone calls, please.
How to apply
For consideration, please submit your resume, a cover letter, one writing sample in English and one in Spanish to jobs@thedialogue.org. Writing sample should not exceed half page. Please indicate last name and position for which you apply in subject line.
If you prefer you may send the materials by mail to Human Resources, Inter-American Dialogue, and 1211 Connecticut Avenue, NW, Suite 510, Washington, DC 20036. Only applicants meeting minimum qualifications for the position will be considered.
Position will be open until filled.
No phone calls, please.