Fairness West Virginia Institute (FWVI) is seeking a full time Operations Manager who is responsible for office operations, facilities management, support of finance, executive and outreach support, and volunteer recruitment.
Responsibilities
Office Management
Manage office operations involving mail, calendaring, supplies, copying and filing to provide seamless support to the Executive Director and other staff as needed. Maintain overall professional appearance of office, serve as liaison to many parties including (but not limited to) the landlord on facilities management and bookkeeping services. This person will also be providing initial check requisition and cash receipt support.
Support office information technology functions, basic troubleshooting and maintenance.
Executive Support
Draft, edit and produce correspondence, memos and reports for the Executive Director. Research, writing and organizational projects as needed. Coordinate with Executive Director on management of personnel matters.
Coordinate and oversee volunteers (including recruitment, orientation, and ensuring board member volunteerism).
Development and Outreach Support
Learn and use Fairness West Virginia donor databases, internet research tools and other resources to develop donor prospect lists for fundraising and to cultivate volunteers and supporters. Produce timely functional correspondence, including donor acknowledgement letters, and maintain donor records in the created databases. Provide meeting and event planning support, including meeting materials and venue arrangements. Identify outreach opportunities for the organization and register for appropriate events. Occasionally staff a table, coordinate logistics, volunteer assistance, and follow-up with those events. Create and maintain database of outreach contacts.
Empower Transgender Community
Facilitate a statewide transgender working group to advise FWVI on a regular basis through conference calls and meetings.
Campus Outreach Support
Encourage LGBT and social justice campus groups to affiliate with FWVI and to support our ongoing campaigns. Organize monthly conference call with representatives of FWVI-affiliated campus groups to share information and coordinate efforts.
Qualifications
B.A degree or equivalent relevant work experience. At least 3-4 years of experience in office operations and management required.
Proficiency in office management; solid oral and written skills to communicate with diverse audiences; demonstrated computer literacy and proficiency in Microsoft Office.
Problem-solving skills with ability to propose and implement solutions.
Strong project multi-tasking skills.
Personal enthusiasm and optimism, along with sense of humor.
Creativity, results-oriented, self-starting attitude; willingness to work beyond 9-5 and occasional travel as needed.
Commitment to FWVI mission.
How to apply
Application Process
Please email cover letter, resume, three references and a writing sample to andrew@fairnesswv.org. Applications should include “Operations Manager” in the subject field. Applications accepted until position is filled.