REPORTING TO: Executive Director
Organization description:
Open since 2007, Rhythmix Cultural Works is a nonprofit community arts organization in Alameda where diverse cultures come together to perform, inspire, teach, and interact. Rhythmix supports local, regional, and international artists in the presentation of their work and encourages participation in the arts through live performances, art exhibitions, classes, workshops, and seasonal camps for youth, families, and adults.
Position overview:
Rhythmix is looking for a collaborative, experienced and results oriented Operations Manager to join our team. This position is full time and exempt, and candidates must be available to start work as soon as possible. This position works closely with the Executive Director to manage administrative duties, assist with marketing and social media strategy and implementation, supervise a diverse team of interns, and coordinate public and private events. This wide-ranging position requires keen attention to detail, the ability to strategize creatively, and an outgoing personality.
Primary responsibilities:
Marketing and Communications
● Implement targeted marketing and social media efforts to increase institutional visibility and promote community awareness of programs.
● Create weekly email newsletter publicizing upcoming programs, encouraging community engagement, and soliciting donations.
● Manage databases of press and community contacts for completeness and accuracy.
● Develop and oversee distribution of engaging promotional materials including press releases, calendar listings, PSAs, and web content.
Development and Fundraising
● Manage and update organization’s grant calendar with relevant grant application information.
● Assist with the development of fundraising materials, tracking auction items, recording giving patterns within Salesforce, and cultivating donor base.
Program Management Performance Art and Learning Program (PAL)
● Research, select, and contract performers for the PAL program based teacher and student feedback, VAPA, and Common Core Standards.
● Prepare program materials including info sheets, press releases, publicity materials and web content.
● Cultivate relationships with teachers and administrators within the AUSD and OUSD districts. Identify key personnel instrumental in coordinating the registration process.
● Coordinate outreach efforts and registration of participating schools.
● Create and disseminate student and teacher followup surveys. Adjust registration process and assembly structure based on responses. Utilize resulting data to generate reports for board members and funders.
Event & Event Rental Management
● Facilitate management and scheduling of classes, public and private event rentals including contracts, and leading client walkthroughs to day of logistics and house management.
● Manage master schedule for all rentals and in-house events, including classes and workshops.
● Manage all rental financial transactions including deposits and fees.
● Ensure events are adequately staffed with contractors, volunteers or staff.
● Schedule staff, complete concession runs or facility cleanings for events when applicable.
Facilities Management
● Responsible for unlocking the facility in the morning and locking up at night.
● Serve as the primary phone and administrative contact for organization.
● Ensure facility is organized & supplies are stocked, including restrooms, recycling and trash.
● Managing guest services and relations, including greeting teachers, parents, students and other guests.
● Perform or oversee facility maintenance, such as painting and minor repairs.
● Oversee aesthetic of lobby space, including placement of promotional materials
Volunteer and Intern Management
● Conduct volunteer and intern outreach through digital and personal correspondence.
● Oversee orientation of subsequent hires, developing work plans and supervising projects.
Qualifications:
Skills and abilities:
● Exceptionally well organized, attentive to detail and capable of multitasking effectively.
● Willing to take initiative and work independently.
● Ability to manage competing priorities and switch quickly between different projects.
● Excellent oral and written communications skills and professional demeanor.
● Ability to interact in an effective and tactful manner with teachers, renters, patrons, staff and community members. Comfortable acting as a representative of Rhythmix in the community.
● Ability to give and receive constructive feedback.
Education and Experience:
● Experience working in art education, arts administration and/or office administration.
● Passion for the arts, working in the nonprofit sector and a commitment to Rhythmix’s mission of presenting high quality arts experiences for all ages.
● Bachelor’s degree or equivalent experience.
● Strong familiarity with Microsoft Office Suites, Mac OS and social media platforms; Experience with Photoshop, Salesforce, MailChimp, HTML/Joomla are all a plus.
● Access to personal transportation and a valid driver’s license required.
Physical requirements:
● Must be able to lift and carry 25 pounds.
Position details: Time off and Flex Time can be arranged. Approximately 40 hours/week plus events.
How to apply
Application instructions:
To apply, please email the following documents combined as one single PDF to info@rhythmix.org and write “Operations Manager” in the subject line.
● Cover letter
● Resume
● Three professional references with phone numbers, email address, and brief description of relationship. Please include at least one former supervisor.
Please respond to the following questions in your cover letter:
● Why do you want to work for a nonprofit arts organization?
● How flexible is your schedule and what is your availability for additional evening/weekend events on an asneeded basis?
● What is your previous relevant experience?
● What is your desired rate of pay?
● If you are an artist, please include link to your portfolio