SHARE El Salvador—Program and Operations Coordinator
About SHARE El Salvador
SHARE El Salvador supports the empowerment of impoverished and marginalized Salvadoran communities as they seek long-term, sustainable solutions to the problems of poverty, underdevelopment and social injustice. SHARE’s work includes binational projects and programming in El Salvador and the United States that support the following institutional core values: women’s empowerment, leadership development, citizen participation, and environmental sustainability. As an organization of international solidarity, SHARE recognizes that it is not our role to enter into communities, identify problems, and define and finance solutions. Instead, it is the people and communities living the cycles of injustice and oppression that need to lead the long-term efforts for structural change. Our role is to support the empowerment of and walk in solidarity with these communities, organizations, and individuals.
Position Overview:
The SHARE Program and Operations Coordinator is responsible for ensuring the SHARE’s U.S. office runs smoothly. This involves a diverse combination of day-to-day administrative and financial tasks as well as assisting with larger projects. The P/O Coordinator works in close collaboration with the Executive Director and the Development Coordinator, providing the administrative support necessary to further SHARE’s mission to “strengthen solidarity with and among the Salvadoran people in El Salvador and the United States in the struggle for economic sustainability, justice, and human and civil rights.”
.75 FTE
Roles and Responsibilities
Programs
Grassroots Program:
Communicate with U.S. Grassroots base as directed by the Grassroots Coordinator in El Salvador and the Executive Director
Maintain a record of all donations from Grassroots partners; provide this information to the Grassroots Coordinator and Development Coordinator
Major Delegations:
Travel to El Salvador to accompany delegations when deemed necessary
Support in the registration process of delegates (collecting waivers, copies of passports, providing information and copies of forms to the Delegation coordinator)
Support the promotion of major delegations
Projects:
Maintain records of Project Approvals and Disbursements
Manage restricted project funding records
Complete wires for project disbursements to El Salvador
Operations
General Administration:
Work closely with El Salvador Administrator to coordinate monthly all-staff meetings between U.S. and El Salvador Offices
Manage institutional record keeping system
Manage U.S. Office’s equipment and technology inventory; back up server & computers on a regular basis; oversee computer maintenance
Manage office operations which includes but is not limited to: maintaining office supplies stock, coordinate logistics for Board meetings, and work with third party vendors
Development Support:
Communicate with donors as directed by the Development Coordinator
Oversee logistics for direct mailings
Assist ED and Development Coordinator with miscellaneous tasks or large projects (e.g. supporting fundraising efforts)
Process credit card donations
Support the Sustainers program by communicating with donors who give on a periodic basis
Provide supporting financial reports for grant applications to Development Coordinator
Financial:
Work closely with bookkeeper and accountant to ensure proper financial records are kept
Work with bookkeeper and accountant to prepare annual 990, financial review and audits
Support the ED in the development and management of the fiscal budget for both US and El Salvador Offices
Maintain a transparent and organized record keeping system for expense receipts and other expense records
Communicate frequently with El Salvador Office’s Administrator to obtain the El Salvador Office’s financial records and bank statements
Process check and reimbursement requests
Process quarterly wire disbursements to El Salvador Office Operational Expenses
Preferred Qualifications
Bachelor’s degree or equivalent
1- 2 yrs work experience (preferably in non-profit setting) in office administration
Committed to social justice
Exemplary time management skills
Attention to detail
Strong written and oral communication skills
Some experience (familiarity) with bookkeeping/ accounting software and practices is a plus
Advanced proficiency/Fluency in both written and spoken Spanish
Salary and Position Details:
Salary based on experience. This is a 30 hour/week position with a flexible schedule. Generous benefits including full medical, dental, and vision will be given on a prorated basis.
SHARE is an equal opportunity employer. People of color, women, immigrants, LGBTQ and people with disabilities are welcome to apply!
How to apply
Please submit cover letter, resume and reference list to resumes@shareelsalvador.org
Preference will be given to applications submitted by April 28th. Interviews will start the week of May 4th. Desired start date is May 11, 2015 (with some flexibility). No phone calls please!