Position Overview

The Program Coordinator supports the planning, coordination, facilitation and evaluation of an array of projects to advance CalSAC’s mission and goals. The scope of responsibility includes coordination of local and statewide training events, training and meeting facilitation, curriculum development, data management and reporting, and communications. Position will support an array of projects including the Leadership Development Institute fellowships, Leadership Intensive Retreats, CalSAC Chapters, the CA Afterschool & Summer Challenge, and digital badging. Position is located in Oakland, CA.

Reports to Program Manager. Works as part of the program team. Maintains good working relationships with all staff, constituents, volunteers and partner organizations.

Specific responsibilities include, but are not limited to:

Coordination & Facilitation

Designs and facilitates meetings, trainings and events. Engages constituents in planning and implementation.
Coordinates with partners, project committees and leadership groups through in person meetings, web conferences, and phone conferences.
Coordinates training and events including logistics, recruitment, materials development, onsite event coordination, volunteer management, problem solving, etc.
Maintains and utilizes databases for event registration, participant information and generates reports.
Self-directed in breaking down a project into steps from beginning to end and manages all the details for the project’s success. Works toward a deadline and keeps projects on target and within their budgets.
Works creatively to suggest ways to improve systems, elevate communications, streamline processes, and give constituents the best experience possible.

Communication & Outreach

Supports the development of strategies for publicizing events and coordinates the production and distribution of materials.
Creates materials and resources to market services including flyers, e-newletters, mailings and web content.
Utilizes electronic systems to communicate with constituents. This includes e-newsletters, websites, social networking sites, and an online training request system.
Provides proactive and timely technical assistance, feedback and advice to constituents.
Presents at meetings and events as needed.

Curriculum Development & Evaluation

Supports the development and revision of training curriculum, tools and resources.
Supports the development of project evaluation tools, conducts data entry, analyzes results and makes recommendations for positive change.

General Leadership & Administration

Understands and is passionate about the organization’s vision, mission, and values and communicates the strategic direction with staff, constituents, and partners.
Maintains work plans and meets deadlines as scheduled.
Monitors budget expenditures and submits receipts for reporting and reimbursement in a timely manner.
Maintains efficient systems for organizing and administrating work.
Provides general office support as needed including back-up on phones, mailing, copying, filing and other office duties.

Qualifications:

Education & Experience

At least 2 years of experience in project coordination, preferably in a nonprofit environment.
Experience with event coordination, training, facilitation, and/or curriculum development preferred.
Knowledge of or experience in the out-of-school time field (i.e. afterschool, school-age child care, summer learning, school-based, community based organization, private programs, park and recreation, camps, etc.).
BA degree or equivalent experience.

Skills & Abilities

Strong facilitator with the ability to generate participation and enthusiasm from volunteers and constituents virtually and in person.
Problem-solver who takes the initiative to fix issues and pro-actively keep processes on track.
Well organized and able to maintain effectiveness in a fast-paced environment with multiple projects and changing deadlines.
Flexibility and willingness to learn new skills and tools in order to best manage work across a large geographic area and diverse field.
Works well independently and with others in a team environment.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook programs.
Proficiency or willingness to learn with back-end applications for managing website content and data.
Proficiency or willingness to learn with Adobe InDesign, Photoshop or Illustrator.
Ability and willingness to work evening and weekend hours, including overnight travel.
Position requires extensive computer work and some lifting (up to 40lbs).

How to apply

Submit the following documents (PDF or Word) via email to info@calsac.org:

1. Cover letter that clearly connects your experience to the position qualifications (1 page limit).

2. Current resume with three professional references including relationship (3 page limit). References will not be contacted until notified.

Attachments are preferred in one PDF file, if possible. Do not include cover letters in the body of the email. Subject line should read: “Program Coordinator – first initial.last name”.

Applications accepted until position filled. Anticipated start date is September 8, 2015. Position is located in Oakland, CA.

CalSAC is an equal opportunity employer. People of color, women, persons with disabilities, and the LGBTQ community encouraged to apply.