DESCRIPTION
This is a fun, fast moving and professional environment filled with people who make things happen to bring our mission to life as opposed to just talking about them. We need a rock star Senior Executive Support & HR Specialist, somebody who can see what needs to be done easily and comfortably moves quickly to handle it.

This position provides direct support to the Executive Director on key business objectives, provides support for the Board of Directors, and manages the day to day operations of the agency’s human resource systems. As the ideal candidate, you are a badass project manager with a talent for supporting visionary leaders and a passion for changing the world. You have experience and an interest in organizational and/or entrepreneurial strategy and a knack for anticipating the needs of those you support and personal enjoyment in providing those supports. You are able to contribute to a strong organizational culture that focuses on appreciation of the whole person, rapid learning and innovation, rigor and discipline, at the same time as bringing humor and heart to the office every day. You have excellent personal judgment and are comfortable holding confidential information. You will never be bored and you will always feel appreciated!

At Foundation for Healthy Generations, we believe that people and communities thrive when all are healthy, included and connected. We manifest our mission to create enduring health equity by acting as a catalyst in service of three strategic goals:

1. Shifting power to communities,
2. Transforming society’s response to trauma and toxic stress; and,
3. Eliminating structural injustice.

Our organization believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to adjust the work identified. It is our expectation that each employee will offer his/her/their services wherever and whenever necessary to ensure the success of our endeavors.

Duties and Responsibilities
Support to Executive Director (60%)
· Provide project management support to Executive Director on key agency business objectives in her specific work plan
· Conduct support work such as interfacing with key staff and external partners, research on key projects, draft written and presentation materials, etc.
· Coordinate with Learning Infrastructure Team on agency level Key Performance Indicators (KPIs) setting and progress
· Manage Executive Director’s complex, ever changing calendar and proactively provide other administrative supports including agenda development, management of expense reports & MasterCard reconciliation, etc.
· Assist Executive Director with other duties as assigned

Human Resources (25%)
· Management of HR systems (ED serves as chief executive officer for HR) including:

o recruiting, hiring, onboarding
o benefits administration to employees;

§ work with broker to ensure agency compliance with HR laws
§ gather critical information for budget purposes at relevant points throughout year
§ answer employee questions about benefits
§ ensure all employees have needs met in terms of benefits
§ Coordinate with Finance & Administration team on management of benefit premiums, third-party vendor administration, personnel profile maintenance for payroll processing, retirement planning, etc.
o tracking and filing agency staff performance management systems including performance reviews and individual KPI development and fulfillment

· Coordinate agency wide professional development offerings such as team retreats and agency wide trainings in coordination with the Learning Infrastructure team
· Provide staffing support to Executive Director on Human Resource issues such as updates to job description templates, personnel policies,
· Administer annual employee satisfaction survey and analyze results for ED and senior team to use
· Lead internal culture supports for team to ensure ongoing positive and desired culture

Board Support (10%)
· Work with Executive Director to prepare for board meetings including gathering information from management team members, editing, producing and distributing board packet
· Foster good relationships with board members and work with Executive Director to develop and implement board member engagement strategies.
· Maintain organized and updated board files, including administration of board website with relevant information and resources.
· Attend Board and Committee meetings and record all motions and decisions.

Required Qualifications:
· A minimum of 5-8 years of relevant experience
· Demonstrated project management skills

· Strong computing skills including: Microsoft Outlook, Word, Excel, Power Point, Adobe Acrobat, Slack, Asana and Evernote, ability to type at least 60 wpm
· Positive interpersonal skills that demonstrate integrity, strong judgement, compassion, wisdom
· Ability to develop effective chemistry with the Executive Director
· Comfortable with fast paced environment, juggling multiple priorities and some ambiguity
· Proven “customer service” attitude
· Strong written and oral communication skills
· Ability to prioritize and organize
· Knowledge of general office machines and telephone system
· Ability and willingness to work cooperatively with others
· High degree of discretion dealing with confidential information
· Ability to travel for short business trips (not typical)

Additional Desired Qualifications:
· 2-4 years of board support experience
· 1-2 years of HR systems support
· Experience working for a non-profit organization
· Experience in startup entrepreneurial operations
· Commitment to healthy living and health education

Mental and Physical Abilities:
The physical/mental demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Mental Abilities Required
This position continuously requires interpersonal skills, teamwork, customer service, use of discretion, performing basic math, independent judgment and/or independent action, and reading, writing, speaking, and understanding English. Frequently requires decision making and problem analysis. The position occasionally requires creativity. Attention to detail also required.

Physical Abilities Required
This position continuously requires feeling, sitting, hearing, and repetitive motion of the hands/wrists. Frequently requires standing, walking, stooping, talking, reaching, bending, and handling. The employee may be required to carry, lift, push or pull up to thirty pounds.

Conditions: Job tasks are normally performed in a typical office environment. This position is full time.

HOW TO APPLY
jobs@healthygen.org