Catholic Charities CYO Athletics provides healthy growth and development opportunities for children through age-appropriate athletic competition, emphasizing leadership skill development, understanding team play, sharing the spotlight, displaying good sportsmanship, building healthy fitness habits and respecting teammates and opponents.
The Athletics Manager oversees and manages the administration of the CYO Athletic Program in San Francisco and San Mateo, under the supervision of the Division Director of CYO Family Services. The Athletics Manager insures that the program operates in accordance with the philosophy of CYO and the mission and core values of Catholic Charities CYO. The Athletics Manager will be responsible for hiring staff and/or gym management when necessary throughout each CYO season as well as overseeing, scheduling and assigning officials.
This position requires work on weekends during the CYO season as well as office hours.
ESSENTIAL DUTIES & RESPONSIBILITIES
COORDINATION:
Establishes yearly program goals which include feedback from the Athletics Directors of the participating programs and the observation of CYO games.
Assists in the development of new programs and services to more effectively respond to the needs of parishes, schools, and agencies within the Archdiocese of San Francisco.
Assists in the development and implementation of orientation/training programs for athletic directors, coaches, officials and parents.
Update the athletic guidebook and communicates the changes to the athletic directors.
Collaborates as necessary with other Catholic Charities CYO staff in the carrying out of functions related to the entire organization.
Oversees, strengthens and supports the work of the CYO Advisory Committee,
Ensures that the Advisory Committees have the necessary information that is adequate for administrative support.
Ensures that office communications, both written correspondence and telephone, are handled in a timely manner.
ADMINISTRATION:
Manage the daily needs of officials, gym/field directors athletic directors and the official’s assignors.
Manage weekly assignments for officials and gym/field directors electronically. This information shall be maintained in the program database.
Manage to the annual budget.
Maintains written correspondence for program infractions and each program in the program files.
Manage, create and revise scheduling for all programs/ officials. This information shall be maintained in the program database.
Oversee the submission of the standings weekly when necessary
Oversee the submission game official’s payroll weekly to accounts payable.
Tracks and maintains CYO coach’s files for completion of fingerprinting and screening.
Over the submission of billing to finance for gym rental and participation fees. Provide monthly follow-ups on open invoices to get all schools current.
Coordinates with the athletics assistant manager the organization of tournament and summer sports, including but not limited to correspondence, advertising, and recruiting.
Coordinate with the athletics assistant manager to tracks, order and inventory program supplies and equipment.
GYM MANAGEMENT:
Assign and hire gym/field directors
Perform weekly gym/field director duties as necessary.
Document and maintain weekly electronic evaluation of sport officials. All officials must be evaluated at least one time during each sport season.
During management duties at the gym during CYO games or practices, duties may include running the clock at games, keeping an accurate score book with all participants names and managing the fans/coaches.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
College degree or currently attending an accredited college or university.
Experience working with elementary-aged students, either in a professional or volunteer capacity.
A minimum of 5 years’ experience is highly preferred
Knowledge, Skills & Abilities:
Knowledge of organized youth sports; coaching experience is highly desirable.
Ability to manage multiple projects efficiently.
Ability to develop relationships with parents and Athletics Directors in a diverse community.
Strong organizational skills.
Strong written and oral communication skills.
An understanding of Parish community life.
Intermediate to advance excel skills.
Proficient in Outlook and Microsoft Office.
Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.
How to apply
To apply, please email your resume with a cover letter to jobs_hr@catholiccharitiessf.org
Applications without a cover letter will not be considered.